5 Ways a Managed Print Services Agreement will help your organization with HIPAA compliance.
March 13th, 2023 by Kevin Box
As a healthcare organization, it is important to remain compliant with the Health Insurance Portability and Accountability Act (HIPAA). HIPAA requires that certain information be kept secure and confidential. To ensure your organization is compliant with HIPAA, it is important to have the right tools in place to help you manage and protect data. One way to do this is by having a managed print services agreement. Managed Print Services (MPS) is an agreement between an organization and a third-party provider that allows for the efficient and secure management of their printing environment. An MPS agreement can help an organization meet HIPAA requirements in several ways. Here are five ways that having a Managed Print Services Agreement can help your organization with HIPAA compliance:
- Secure Printing: MPS agreements include secure printing solutions that allow for the secure printing of confidential documents. This ensures that all documents that are printed are only accessible to those who have the correct credentials.
- Secure Storage: MPS agreements can also include secure storage solutions such as document management systems. These systems allow for secure storage of confidential documents and information, which helps to ensure that only authorized personnel have access to the documents.
- Track Print Jobs: MPS agreements can also include tracking capabilities that allow for the tracking of print jobs. This helps to ensure that documents are only printed by authorized personnel and helps to prevent any unauthorized access to confidential documents.
- Automated Audit Trails: MPS agreements can also include automated audit trails to help track any changes made to documents or data. This helps ensure any changes made are tracked and can be easily traced back to the originating user.
- Remote Monitoring: Lastly, MPS agreements can include remote monitoring solutions that allow for the monitoring of all print jobs and document access from any location. This helps ensure that any unauthorized access is quickly identified and addressed.
By having a Managed Print Services Agreement in place, your organization can have the tools necessary to help ensure your organization is compliant with HIPAA. It is important to make sure that the MPS provider you choose is knowledgeable and experienced in helping organizations meet HIPAA requirements.
If you would like a Fucntion4 Solutions Advisor to assist your organization with printer HIPAA Compliance, email me directly at kbox@function-4.com.
Posted in: Managed Print Services