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Articles by Function4

Printer Security Vulnerabilities and What You Can Do About It!

August 10th, 2021 by Kevin Box

Cyber security word cloud

On April 29th, 2021, Cyber Criminals were able to hack the largest fuel pipeline in the U.S. because of one password floating around on the dark web, which an employee had previously used to access the organizations' network through a Virtual Private...

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Posted in: Cybersecurity

Antivirus Software - Explained

July 13th, 2021 by Charlie Osborne

Antivirus software explained

Antivirus software isn’t enough to protect our devices and accounts any longer, but it still provides a key layer of defense. Over the past few years, consumers and enterprises alike have become more aware of the importance of adequate cybersecurity...

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Posted in: Cybersecurity

The 4 Types of Collaboration Habits That Make Information Security Breaches an Inevitability

June 10th, 2021 by Garrett Hollander

The 4 Types of Collaboration Habits That Make Information Security Breaches an Inevitability

Because of the ongoing COVID-19 pandemic, more people are working remotely than ever before. On the one hand, productivity hasn't really suffered as there are a large number of cloud-based tools that make it possible to be just as productive outside...

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Posted in: Cybersecurity

Workspace Technologies: What to Expect in 2021

May 18th, 2021 by Nick Pegley

Workspaces are changing

The IT landscape is in a constant state of change. Whether it’s still seen as a supportive administrative function, an enabler of digital transformation, or an integral touchpoint woven within everyday interactions, it is critically important to...

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Posted in: Business Technology

Protecting Office Printers and MFPs from Security Risks

May 11th, 2021 by Akisa Matsuda

Protecting Office Printers and MFPs from Security Risks

It is no secret that in this age of new normality, increased security threats such as phishing or ransomware attacks, are a very real concern. Almost all devices are prone to cybersecurity threats and office printers and multifunction devices...

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Posted in: Cybersecurity

Why You Should be Performing an Annual Audit on Your Print Environment

April 6th, 2021 by Tom Darnall

internal audit roles Archives - Institute of Internal Auditors (IIA), Nigeria

Corporate printing costs can get expensive. These costs can amount to as much as 3% of annual revenue (some estimates even go as high as 12%). It’s important to keep those costs in check. And with print security becoming an increasingly urgent priority...

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Posted in: Business Technology

What is a Document Management System? And Why is it Useful?

March 24th, 2021 by Garrett Hollander

Document Management System for smart ID credentials

What is a Document Management System (DMS)? What is a document management system? Put simply, a document management system is an automated business software solution used to organize, secure, store, capture, digitize, and tag business files....

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Posted in: Document Management, Business Technology

3 Common Security Mistakes When It Comes to Printing in Federal Organizations

March 16th, 2021 by Steve Kelley

Technician getting stressed over server maintenance in server room

In 2019, the online training platform Skillbox sent a rogue print job to unsecured network printers. To do that, they relied on a search tool called Shodan that discovers vulnerable Internet-connected devices. It was the very same tool that a prankster...

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Posted in: Cybersecurity, Document Management

5 Reasons SaaS Software Solutions are Right For You

March 3rd, 2021 by Ross Lasley

OpenStudio - What is a Software as a Service (SaaS)?

The software industry has been rapidly changing over the last several years. The most significant change has come in adapting software as a service instead of selling perpetual licenses with maintenance agreements. Microsoft was one of the first...

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Posted in: Business Technology

3 Reasons To Consider a Managed Print Services Program

February 26th, 2021 by Kevin Box

Channeling the benefits of Managed Print Services for SMEs | Channel Pro

Contact a Solutions Expert There was a time in history where the "On-trend" method for managing copier and printer fleets was to map out the office and strategically place workgroup copiers & printers within the office space to maximize...

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Posted in: Cybersecurity, Business Technology

4 Avoidable Stresses of Working with Business Documents

February 11th, 2021 by Wendy Seykens

Frustrated man

The following article is a guest post by Wendy Seykens, Marketing and Communications Coordinator with M-Files partner BMconsultants. This year has become the year of virtual meetings — where we all convene together to discuss business. An hour here,...

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Posted in: Document Management

What Are the Key Components of a Serverless Print Infrastructure?

January 27th, 2021 by Brian Wistisen

serverless print infrastructure

Contact a Solutions Expert As IT professionals are looking to move away from legacy print solutions, the idea of a serverless print infrastructure is becoming more widespread. That's true even in large enterprise organizations, where print servers were...

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Posted in: Business Technology

5 Reasons to Start Using Cloud Communications Today

January 21st, 2021 by Adam Vervaeke

UCaaS-graphic

Cloud communications adoption was already on the rise even before 2020. The year-over-year market growth rate for Unified Communications as a Service (UCaaS) from 2018 to 2019 was 17.7 percent, with global revenue reaching $10.4 billion in Q4. Today,...

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Posted in: Phone Systems

3 Reasons SMB Leaders Prefer Managed IT Services

January 19th, 2021 by Max Queen

man in glasses

As a small or medium-sized business (SMB) owner, you wear many hats. One of those responsibilities may be IT security, although you may have a nagging suspicion that your company is not adequately protected. With cyberattacks continuing to escalate,...

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Posted in: Business Technology

The Financial Burden of Inadequate IT Services and Security Data Breaches

January 12th, 2021 by Max Queen

data breach laptop

How much will it cost your company to recover following a data breach? New research from IBM Security paints a sobering picture, with costs increasing by 450,000 on average from 2019 to 2020. And here in the U.S., businesses can expect to pay even more...

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Posted in: Cybersecurity

Cyber Crime is Exploding: How to Protect Your Business

January 6th, 2021 by Max Queen

hacker in the city cybersecurity

Iconic heists have made and destroyed fortunes. They make great scenes for exciting movie plots. Think of Butch Cassidy and his gang blowing up train tracks and fleeing on horseback with $50,000 in cash. Or consider a thief walking out of the Louvre...

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Posted in: Cybersecurity

Why Hardware Support Organizations are Properly Prepared to Provide IT Services

December 17th, 2020 by Brad Yocum

IT services

When many technology companies are broadening their scope of services, one of the most common is hardware organizations providing IT Support Services. At first thought, this may not seem like an easy transition. The technical requirements may appear to...

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Posted in: Business Technology

Benefits of Serverless Printer Management

December 10th, 2020 by Brad Yocum

install printer

In today's environment of remote workforces and shuffling of staff to different locations throughout the office, supporting employee's technology needs can be very challenging. One of the biggest ongoing challenges for the IT department is the print...

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Posted in: Business Technology

Dark Web Scanning: Why Is It Important?

November 11th, 2020 by Ed Hoffmann

Causes of April 2021 Healthcare Data Breaches: Hacking/IT incident, Unauthorized Access/Disclosure, Loss/Theft

DARK WEB SCANNING: WHY IT IS IMPORTANT? Have you heard of the dark web? It’s the hidden part of the internet where the illegal activity takes place online. The dark web has become a hotspot for criminals who want to sell your data. Fortunately, dark...

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Posted in: Cybersecurity

How to Select a Technology Partner

November 10th, 2020 by Christian Colasono

real-estate-acquisitions - Skyland Management | Commercial Residential Real Estate Management

In today’s increasingly evolving print/imaging technology industry, it is of the utmost importance to know what to look for, avoid, and what questions to ask when selecting your next technology partner. One of the most essential and overlooked areas...

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Posted in: Business Technology

How the Copier has Transitioned from a Commodity to a Vital Information Management Tool

October 27th, 2020 by Glyn Morgan

When I started in this industry, most copiers were still using liquid toner and premix. You could always tell who had utilized these devices by the stains on the carpet in front of them. Once copiers transitioned over to dry ink, people were delighted....

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Posted in: Business Technology

Considerations When Approaching a Digital Transformation

September 16th, 2020 by Brad Yocum

Digital transformation

For many years now, we have all heard the term “Digital Transformation.” .” What does that mean to our organization? Can we survive without paper? What is the cost, and can my staff even adopt the concept? There are so many questions that must go thru...

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Posted in: Business Technology

22 Scary Cybercrime Statistics: What Businesses Need to Know in 2019

July 22nd, 2019 by Function4

cybercrime

Do you worry about a cybersecurity breach impacting your business? These threats to cybersecurity are increasingly common, as hackers become more sophisticated and bolder in their attacks. Data breaches are destructive to your customers and your company’s...

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Posted in: Cybersecurity

Revenue and Reputation: The Costs of a Cybersecurity Breach

April 29th, 2019 by Function4

cybersecurity crisis

With all of the responsibilities that come with small business ownership, it’s easy to neglect cybersecurity. However, the cost of a data breach is simply too high to ignore. A single data breach could destroy your company’s revenue and reputation —or...

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Posted in: Cybersecurity

Mobile Device Management Addresses Challenges in the Healthcare Industry

April 15th, 2019 by Function4

Medical professional using a mobile device

Mobile device usage in the workforce is now commonplace, with an increasing number of workers turning to personally or company-owned mobile devices to perform daily tasks. The benefits for employers are well established, including those in the healthcare...

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Posted in: Business Technology

How a Cybersecurity Breach Can Impact Your Business

April 3rd, 2019 by Function4

cybersecurity breach unlocked

When you leave the office each evening, you probably lock the doors and set the security alarm. This seems obvious since you don’t want criminals breaking into your business. But do you treat cyberthreats with the same caution? After all, you probably...

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Posted in: Cybersecurity

Is Your Business Prepared for Emerging IT Security Threats?

March 13th, 2019 by Function4

security-computer

IT security issues are on every business leader's mind, or they should be. For every high profile cyberattack, there are thousands more that never make the headlines. Where does your company stand? With small and midsize businesses (SMBs) now a favorite...

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Posted in: Cybersecurity

Cybersecurity: 6 Best Practices for Small Businesses

March 11th, 2019 by Function4

cybersecurity concept

If you’re a small business owner, you probably don’t spend much time thinking about cybersecurity. After all, don’t most cybercriminals focus their efforts on big companies with deep pockets? The truth is, cybercrime presents a genuine threat to your...

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Posted in: Cybersecurity

Are Your Business Printers Vulnerable to Hackers?

March 6th, 2019 by Kevin Box

woman at office printer secure

In late 2013, hackers breached the systems of Fazio Mechanical Services, a heating and ventilation systems contractor. Through the Fazio Mechanical Services breach, the attackers were able to steal the network credentials of the third-largest U.S. retailer...

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Posted in: Cybersecurity

Document Management Improves Critical Business Processes

March 4th, 2019 by Function4

collaboration-documents

No matter what type of business you're in, managing information requires a good portion of your team's time. A robust document management solution can replace ad hoc strategies that take too much time and don't work well in today's information-saturated...

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Posted in: Document Management

Why Your Business Needs a Mobile Device Management Solution

February 27th, 2019 by Function4

mobile device management

If your employees have been using mobile devices for work with no apparent consequences for your organization, should you still consider a mobile device management solution? The answer is yes, especially given the security vulnerabilities widespread...

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Posted in: Document Management

Cybersecurity 101: How to Protect Your Business

February 25th, 2019 by Function4

hacker in the city cybersecurity

Iconic heists have made and destroyed fortunes. They make great scenes for exciting movie plots. Think of Butch Cassidy and his gang blowing up train tracks and fleeing on horseback with $50,000 in cash. Or consider a thief walking out of the Louvre...

Read Full Story »

Posted in: Cybersecurity

Streamline Your Digital Makeover with Managed IT Services

February 20th, 2019 by Function4

network managed it

Is your company adopting more digital processes in the coming year? Forward-thinking leaders recognize the inevitability of digitization and are doing everything they can to update their business processes. While the benefits of switching from paper-based...

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Posted in: Business Technology

How Our View of Information Security is Evolving with Technology

February 18th, 2019 by Brad Yocum

digital workplace concept-1

I began my career as a young 20-year-old in the mid-1990s working in the copy, print and imaging industry. At the time, office technology was just in its infancy. Creating a duplicate copy of an image was cutting edge. Sending pictures via fax was innovative....

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Posted in: Cybersecurity

SMBs Are a Hacker’s Ideal Target – Is Your Business Safe?

January 28th, 2019 by Function4

Cyber Attack News Article: Who Needs Cybersecurity - SMBs

Data breaches are a company’s biggest fear. If you own a company, the thought of someone stealing your data is probably enough to make you want to cut the cord and take your company offline. Of course, this isn’t practical in today’s economy, as computers...

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Posted in: Cybersecurity

Do You Need a Mobile Device Management Solution?

January 21st, 2019 by Function4

Employees on mobile devices

The 21st century has already seen some astonishing advances in the technology sector, with new opportunities coming so fast that many businesses struggle to stay on top of changes. Mobile device management is one technology solution your organization...

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Posted in: Document Management, Business Technology

5 Reasons to Shift Your IT Responsibilities to a Professional

January 14th, 2019 by Function4

Managed IT

Should you outsource some or all of your IT responsibilities to a trusted provider? For many small and mid-sized companies, outsourcing to a managed services provider is an excellent way to access benefits not ordinarily available for smaller organizations....

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Posted in: Business Technology

3 High-Value Document Management Benefits

January 7th, 2019 by Function4

Document Management

We've all experienced the frustration of trying to locate a lost document. Sometimes lost paperwork is just a hassle, but when a critical business document can't be found, the stakes may be much higher. Here's how a document management system can make...

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Posted in: Document Management

Gain Affordable Access to Expertise With Managed IT Services

December 31st, 2018 by Function4

business people IT services

Have you considered outsourcing the management of your IT infrastructure to a managed IT services partner? Small and medium-sized businesses are among a growing group of organizations recognizing the value provided by partnerships with advanced managed...

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Posted in: Business Technology

How to Win at Mobile Device Management

December 17th, 2018 by Function4

mobile device business

The predictions were accurate—mobile workforce numbers continue to grow as companies realize the value of an agile staff with 24/7 access to business data. Here's why the most successful among these business leaders look to mobile device management to...

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Posted in: Business Technology

Get These Four Benefits with Document Management

December 10th, 2018 by Function4

Document Management

A great document management solution can speed up your existing business processes, with time savings as high as 40% to 75% depending on your current processes. Since time is still money, you can count on some significant improvements to your bottom...

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Posted in: Document Management

3 Reasons SMB Leaders Prefer Managed IT Services

December 3rd, 2018 by Function4

Unknown-1

As a small or medium-sized business (SMB) owner, you wear many hats. One of those responsibilities may be IT security, although you may have a nagging suspicion that your company is not adequately protected. With cyberattacks continuing to escalate,...

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Posted in: Business Technology

The Benefits of a Mobile Device Management Solution

November 26th, 2018 by Function4

Mobile Device Management

Allowing your employees to use personally-owned mobile devices for work doesn't mean that you have no say in how those devices are used. If you're too hands-off, a simple mistake by an employee could give hackers access to your company's confidential...

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Posted in: Business Technology

Get Relief from IT Hassles with Managed IT Services

November 19th, 2018 by Function4

Managed IT Services

If you've been handling all of your IT needs in-house, you may be wondering if it's time to consider outsourcing to a professional Managed IT Services provider. For small and medium-sized businesses (SMBs), outsourcing may seem like a risky financial...

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Posted in: Business Technology

Professional IT Security Services - Your Most Affordable Choice

November 12th, 2018 by Function4

Should you keep a technician on staff or outsource to a professional IT security company? For many companies, the latter is the most cost-effective choice. Here's a look at how an IT security company can provide you with 24-hour protection at a cost that's...

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Posted in: Business Technology

Which is Better, Break-Fix or Managed IT Services?

October 29th, 2018 by Function4

Managed IT Services

manage [man-ij] to bring about or succeed in accomplishing, sometimes despite difficulty or hardship. (Dictionary.com) How well are you succeeding at managing your IT infrastructure on your own? Are you killing it or are ongoing issues plaguing your...

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Posted in: Business Technology

How Mobile Device Management Solutions Give You More Options

October 22nd, 2018 by Function4

Mobile Device Management

Your employees probably use their personally-owned mobile devices for at least some of their work. They may use them to check email, text co-workers about projects, or put meetings on their calendar. Rather than risk security issues when employees devise...

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Posted in: Business Technology

Protecting Your Company From Social Engineering Attacks

October 8th, 2018 by Function4

social engineering phone

Social engineering has been around since the first traveling hucksters pitched miracle cures from the back of horse-drawn wagons. Today's social engineering schemes may be a little more sophisticated, but they have the same result—very embarrassed victims...

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Posted in: Cybersecurity

Do You Need a Mobile Device Management Partner?

October 1st, 2018 by Function4

laptop in use

Personal mobile device usage is now so prevalent in company work environments that few question the practice. As more and more BYOD employees enter the workplace, Mobile Device Management professionals provide a wide variety of services to protect confidential...

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Posted in: Document Management, Business Technology

3 Essential Protections Provided Through Document Management

September 17th, 2018 by Function4

document management

While most efforts to protect information have to do with stopping outside intruders and malicious attacks, information is vulnerable from the inside as well. Is yours protected? Protection Through Your Document Management System Document management...

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Posted in: Document Management

Mobile Device Management Challenges in the Healthcare Industry

September 10th, 2018 by Function4

nurses using tablet

Mobile workers are expected to comprise nearly 75% of the workforce in the U.S. within the next two years. The healthcare sector can expect to see a similar trend, and controlling data access will become even more complicated than it is today. While...

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Posted in: Business Technology

3 Considerations When Choosing a Managed IT Services Provider

August 27th, 2018 by Function4

things to consider

Access to expert tech support is essential for the modern small business, and you'll need to spend some time researching your IT options. Your organization can't afford to waste money, but cutting corners in critical areas is not a good choice, either....

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Posted in: Business Technology

The Price You Pay for Inadequate IT Security Strategy

August 20th, 2018 by Function4

data breach laptop

How much will it cost your company to recover following a data breach? New research from the Ponemon Institute and IBM paints a sobering picture, with costs increasing by 1.8% in 2017. And here in the U.S., businesses can expect to pay even more than...

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Posted in: Business Technology

4 Mobile Device Management Strategies for Your Business

August 6th, 2018 by Function4

mobile devices

Want to get more value from each workday? Mobile device management can help by providing strategies for managing your company's BYOD (bring your own device) and COPE (corporate-owned, personally enabled) mobile strategies. Here's how mobile device management...

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Posted in: Business Technology

Increase Your Peace of Mind with IT Security Services

July 23rd, 2018 by Function4

it-secure-icon-fun4-1080x480

Owning and operating a business can be all-consuming, with little time left over for distractions; an IT security solution that isn't performing is a distraction you can live without. Allowing someone to manage your system for you may be a perfect solution...

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Posted in: Business Technology

Protect Your Data with a Mobile Device Management Solution

July 9th, 2018 by Function4

mobile device management

A recent international survey by Check Point Software Technologies made it clear that businesses must step up their game when it comes to mobile device management. Their unsettling research of 850 firms revealed: No business was left untouched—each...

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Posted in: Cybersecurity

Data Security with Document Management

June 18th, 2018 by Function4

document management

If you're worried about data security (and who isn't these days?), a document management system can give you the peace of mind you're seeking. Document management also increases efficiency, saves time, and reduces operating costs. When added to the built-in...

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Posted in: Document Management

The IT Security Threat Right Under Your Nose

June 11th, 2018 by Function4

it security

With security breaches continuously on the rise, SMBs have been unable to escape the fallout. In fact, more than 60% of small businesses were the victim of some form of cybercrime in 2017. Since you would rather be in the 40% of companies who didn't...

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Posted in: Cybersecurity

3 Processes Streamlined by Document Management

May 7th, 2018 by Function4

Document Management

Document management can help your company in countless ways. It saves time, money, and stress, all by streamlining and strengthening the ways you deal with paper—but that's a pretty general statement, isn't it? Today we'll look at three specific...

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Posted in: Document Management

3 Reasons Managed IT is Right For You

April 30th, 2018 by Function4

managed IT services

Managed IT services provide countless benefits that help improve efficiency, budget-friendliness, and morale across any company--but what can it do for your company? Here's a quick look at just a few reasons why managed IT is right for you. A Crash-Course...

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Posted in: Business Technology