855-831-6867

Content Management

CONTACT A SPECIALIST

Contract Management

Use our Information Management Software to manage all your contract. Use M-Files to organize and easily find all your contracts. Create notification workflows to never miss another contract deadline.

Connolly
 

Paperless in The Cloud: A New Way for the Law Firm of Connolly & Shireman

For Connolly & Shireman — a team of attorneys in Houston, Texas, specializing in family, juvenile and appellate law — the management of paper files had reached its tipping point.

The firm’s documents were primarily stored in file cabinets and overflowed into banker boxes as the cases grew over time. Digital documents were stored on a network server, which meant that attorneys could not easily access case files when they were in court or out of the office. The office was also in desperate need of more advanced IT support, and a more robust and efficient copier; and the thriving firm was just a few months away from a move to a new office in the Greenway Plaza district of Houston.

With so many balls in the air, the firm’s Office Administrator, Tona King, seized the opportunity to make a change. With the help of Function4, King turned the search for a new multifunctional copier into a complete overhaul of the Connolly & Shireman document management and business systems.

IML Capabilities

Use our Information Management Software to get rid of your silos of documents. You can integrate M-Files with many different systems like SharePoint, Network file folders, Box and many others. Search these legacy systems while storing all new information in M-Files

HR Users

Use our Information Management Software to manage all our HR documents and workflows. You can securely store your sensitive information directly in M-Files. Create on boarding and certification workflows in M-Files.

Division Patrol

Houston Harris Division Patrol Case Study

The nature of HHDP’s business led to an overflow of paper files in their storage room, causing them to run out of storage space despite a recent office expansion. The prevalence of paper files can be credited to HHDP having to keep employee records for 7 years after they are no longer employed, as well as needing the ability to produce employee records when audited by the state.

Teams Integration

Use our Information Management Software to keep all your documents in one place. Use M-Files SharePoint integration to search for M-Files documents right out of M-Files. You can also search for your SharePoint documents inside of M-Files UI without migration.

gmi-logo

Building a Strategic Construction Document Management Process for Shah Smith & Associates

Conceptualizing, designing, and building structures requires extensive plans and documentation. With clients spanning higher education, healthcare, aviation and corporate industries, Shah Smith & Associates (SSA) could not afford to miss a deadline over a lost document.

Yet, despite their best efforts to stay on top of the high volume of Request for Information (RFIs) and contractor submittals coming in daily, SSA’s construction administration team still struggled with manual document processes.

Outlook Integration

Use our Information Management Software to keep your outlook organized. You can store documents directly from Outlook. You can search M-Files for documents inside of outlook. You can create hot folders to start workflows directly from Outlook.tion in M-Files.

Skyhawk Logo
 

Skyhawk transforms from a paper-based system to electronic document management with solutions and products backed by Function4.

The Challenges Limited by Paper and Manual Processes

As a ichemical broker, being able to findidocuments for regulatory compliance is critical; every ipiece of paper must be accounted for. However, due to both cost and the complex nature of each isales order, streamlining Skyhawk’s paper-based world into a document management system seemed out of reach to their team.

As the company started growing its product line, staying on top of the iidetailed documentation of its chemical orders increasingly became a challenge. For over 30 years, Skyhawk relied on paper filing methods; but computer-generated documents associated with sales orders were growing in numbers and contributing to silos of information throughout the company. Often, employees had to look in multiple places, for great lengths of time, just to get a complete picture of an order.

Project Management
Gantt Chart

Use our Information Management Software to streamline your projects. M-Files easy to use Gantt chart will help keep your projects on time. Create workflows, milestones, and store your documents all in one place.

Air Team

 

Cloud Based Document Storage Solution For Airteam Heating & Cooling

The sheer logistics of AIRTEAM’s business model presented their largest challenge. Because their service technicians spent the vast majority of their time working remotely at client sites, their administrative staff was bogged down with large amounts of information. Hand-delivered documents meant delays of hours, or even days, depending on when the technician could return to the office. Their office staff needed a document management system where they could securely and reliably transmit and receive documents to and from the field without duplication or complex routing paths. In addition, their two office MFDs were outdated and lacked the complementary software to support a new system, if and when they developed one.

Sharepoint Integration

Use our Information Management Software to keep all your documents in one place. Use M-Files SharePoint integration to search for M-Files documents right out of M-Files. You can also search for your SharePoint documents inside of M-Files UI without migration.

WANT TO LEARN MORE

Main Logo
Copyright © 2020 Function4, LLC