Managed Print Services

Managed Print Services img

As an HP Power Services Partner, Function4 Uses Original HP (OEM) Parts and Consumables

Welcome to Function4’s Managed Print Services—designed to streamline your printing operations and enhance your organizational efficiency. Discover our tailored solutions that fit your unique needs and drive your success.

Empower Your Business with Customized Print Solutions

At Function4, we understand that managing your printer fleet is more than just hardware—it’s about enhancing your team’s productivity and significantly reducing your total cost of ownership. With our MPS Express program, you choose from three distinct product categories designed not only to optimize your operations but also to transform how you manage day-to-day printing needs.

Cost Efficiency Transformed

Imagine slashing more than 40% off your current spending on retail toner. With Function4, that’s not just possible—it’s what we do regularly. We are your trusted partner in streamlining your print operations, ensuring you save substantially while boosting efficiency.

Award-Winning Excellence

Function4 isn’t just another service provider. Rated as a “World Class Service Provider” by Net Promoter and holding a stellar 4.9-star Google Review rating, our commitment to service excellence is recognized and celebrated. Our team of factory-certified printer technicians brings many years of hands-on expertise directly to your office.

Pages Program: Precision in Print Management

Our Pages program offers a traditional Managed Print Service approach, empowering you with precise control over print volumes. Through advanced print data tracking, you gain insights for more effective fleet management. The program includes a straightforward base fee and click rate, covering parts, service, labor, and consumables—ensuring no surprises and complete budget control.

The 30/50 MPS Program: Simplified and Predictable

Choose simplicity with our 30/50 MPS Program. Enjoy a flat-fee billing structure—$30 per month for mono printers/MFPs and $50 per month for color printers/MFPs. This inclusive rate covers all parts, services, labor, and unlimited toner, making budgeting straightforward and predictable.

F4 Toner + Program: The Smart Choice

With the F4 Toner + Program, access premium toner at a fraction of the cost of retail options. This program is perfect for businesses looking for flexibility with a break-fix service on a time and material basis.

Take the Next Step

Ready to redefine how your business handles printing? Reach out to Function4 today and discover how our tailored solutions can transform your print management into a strategic asset. Let’s make your operational efficiency our next success story. Contact us now to begin your journey to smarter printing.
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The Quick Start Guide to Managed Print Services

Your Free Guide to Managed Print Services

This guide answers essential questions to help you optimize your printing operations:

  • Why are Managed Print Services crucial for your business?
  • Which is better for your needs: toner or ink-based printers?
  • What are the eight most expensive liquids in the world?
  • How secure are your printers from cyber threats?
Download the Free E-Book

Managed Print Services Case Studies

Texas Heart Institute Hardware, Software & Managed Print Solutions

THI faced a multitude of challenges with their existing print setup before contracting with Function4. An existing national service contract through a greater partnership with St. Luke’s Hospital network was not living up to service expectations, and THI was unable to receive the support they needed in a timely manner, if at all. Because different departments within THI were operating off different grants and donations, they were buying their own hardware and software, which resulted in a massive variation of equipment models and manufacturers across the board, as well as multiple invoices on different schedules.

In addition, the usability of THI’s existing equipment was a struggle for end-users. Scanning was the most highly performed task among employees, and documents were typically being scanned to a small number of recipients. However, to find the intended recipient, users had to hunt and peck through an entire roster of THI employees to find the proper address.

Finally, document waste was high due to an influx of unclaimed print jobs that ended up in the trash.

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Sagemont Church, Hardware & Managed Print Solution

Sagemont has over three dozen printers at their main location and were managing each device with service and toner ordering through its Information Technology staff. The church felt this was an expensive way to manage its printers and was also taxing on its IT staff, however the traditional Managed Print Services (MPS) model really didn’t have the Return on Investment (ROI) that warranted entering into an agreement with an outside firm to manage its printer fleet.

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Managed Print Services FAQs

What are Managed Print Services (MPS)?
Managed Print Services involve the outsourcing of business document output to a third-party provider. This service includes managing all aspects of your company’s printing devices, such as scanners, faxes, and copiers.
How can MPS reduce my printing costs?
MPS helps reduce costs by optimizing your printer fleet, reducing waste, and improving efficiency through regular maintenance and supply management. This results in decreased consumable usage and energy costs.
What is included in a typical MPS contract?
A typical MPS contract includes assessment of current print needs, streamlined printer fleet management, ongoing maintenance and support, supply replenishment, and detailed reporting on usage and performance.
Can MPS improve my company’s sustainability?
Yes, MPS promotes sustainability by reducing paper waste, optimizing energy use, and recycling consumables. It helps companies meet their environmental goals through efficient and responsible printing practices.
How does MPS enhance document security?
MPS enhances security by implementing secure printing practices, user authentication, and data encryption. It ensures that sensitive information is protected from unauthorized access throughout the document lifecycle.
What businesses can benefit from MPS?
Businesses of all sizes and from various sectors can benefit from MPS, especially those with extensive printing needs such as legal firms, educational institutions, and healthcare facilities.
How is MPS tailored to specific business needs?
MPS providers conduct a thorough analysis of a company’s current printing infrastructure and workflows to tailor services that meet specific business needs, improving efficiency and reducing costs.
What does the initial setup of MPS involve?
The initial setup includes a comprehensive assessment of your current printing infrastructure, understanding your printing needs, and then designing a managed print solution that aligns with your business objectives.
How does MPS handle printer repairs and maintenance?
MPS providers manage all aspects of printer repairs and maintenance, including proactive servicing to prevent breakdowns and rapid response for any printer-related issues to minimize downtime.
Can MPS scale with my business growth?
Yes, MPS is highly scalable. Providers can adjust services and equipment based on your changing business needs, ensuring that your printing capacity grows in line with your company.