December 27th, 2022 by Kevin Box
Prior to COVID, printer fleets were mostly hybrid, meaning organizations deployed both larger workgroup copiers in specific locations around their office to maximize employee usage with some select employees having a desktop printer on their desk. After...
Read Full Story »
Tags: cyber security, cyberattacks, multifunction printers (MFP), printing, solutions
Posted in: Managed Print Services
December 5th, 2022 by Kevin Box
Let's face it, buying printers isn't glamorous. However, it's a purchasing decision that can pay dividends if done correctly. Below are three questions to ask when buying a new printer.
Do I buy an enterprise-level device or an Over-the-Counter...
Read Full Story »
Tags: copier services, inkjet, multifunction printers (MFP), printing, services, solutions
Posted in: Managed Print Services
November 13th, 2022 by Function4
One of the most important assets of any business is productivity, which means acquiring the right document flow equipment to handle the workload. However, with the most expensive office equipment, the printers/copiers can be acquired in two ways: to...
Read Full Story »
Tags: copier services, multifunction printers (MFP)
Posted in: General, Managed Print Services
October 31st, 2022 by Function4
Managed Print Services (MPS) is a comprehensive and integrated approach to optimizing and managing an organization's print infrastructure and print-related processes. MPS can help businesses save money, increase efficiency, and improve security.
MPS...
Read Full Story »
Tags: copier services, customer service, Managed Print Services, multifunction printers (MFP), services, solutions
Posted in: Managed Print Services
October 3rd, 2022 by Cherrie Cole
Don’t be forced to walk the plank with your supplies.
The work phone rings. You answer with the company name. The person on the other side says, “Hi, I am [a made-up name] we service your copier and need you to verify the...
Read Full Story »
Tags: copier services, cyberattacks, managed IT, multifunction printers (MFP)
Posted in: Cybersecurity
September 6th, 2022 by Kevin Box
Over the last two years, anything that requires a computer chip has gone through supply chain
issues in one way or another. COVID-19 did not entirely create this issue but exposed it. If you
need to order a new printer, it could take as...
Read Full Story »
Tags: customer service, multifunction printers (MFP), solutions, tips & training, vendor / partner relationships
Posted in: General
August 8th, 2022 by Kevin Box
Why Buying Retail Toner Is Insane, and Other Reasons to Have a Managed Print Services Agreement in Place
In past discussions with organizations, I've come across a great deal of IT Managers and Administrators who often fail to fully understand...
Read Full Story »
Tags: copier services, cost reduction, multifunction printers (MFP), solutions
Posted in: Managed Print Services
June 9th, 2022 by Function4
The copier machine, since its production, has undergone numerous changes. Today it stands as one of the most polished and user-friendly machines making business life more manageable. While its usage has decreased by a slight margin in the present times,...
Read Full Story »
Tags: copier services, multifunction printers (MFP), solutions
Posted in: Business Technology
March 22nd, 2022 by Function4
No matter how advanced the world has become, there are some conventional things that we can't just let go of. Printing papers is one of these. You can have all of the information you need in digital form, but some documents must be in physical...
Read Full Story »
Tags: multifunction printers (MFP), services, solutions, tips & training
Posted in: Business Technology
January 17th, 2022 by Function4
Are you thinking of buying a new printer or copier for your business? Need to make an upgrade right away in the fastest time? Then make sure to read this post first as we share with you some of the most crucial things to consider when buying a copier...
Read Full Story »
Tags: inkjet, Konica Minolta, multifunction printers (MFP), Sharp, solutions, toner
Posted in: Document Management, Business Technology
December 10th, 2021 by Function4
A multifaceted and reliable office copier is a critical tool for every company that is success-oriented. However, finding the right company can feel overwhelming. Not only is office equipment like copiers pricey, but if incorrectly selected, it...
Read Full Story »
Tags: Konica Minolta, multifunction printers (MFP), services, Sharp, tips & training
Posted in: Business Technology
September 1st, 2021 by Kevin Box / Glyn Morgan
Recently, one of our more tenured consultants gave an internal lunch and learn to our Sales Team on how to help our customers understand and better manage their printer fleets. This is the sort of “inside baseball”, so to speak, that organizations...
Read Full Story »
Tags: multifunction printers (MFP), PrinterLogic, tips & training
Posted in: Business Technology
August 30th, 2021 by Kevin Box
When it comes to your printer fleet, having more visibility to performance is critical. Knowing how much volume each printer is producing is valuable. Getting automatic toner fulfillment is more productive and efficient than having an employee order...
Read Full Story »
Tags: cost reduction, data analysis, multifunction printers (MFP), content & process management, toner
Posted in: Document Management
August 10th, 2021 by Kevin Box
On April 29th, 2021, Cyber Criminals were able to hack the largest fuel pipeline in the U.S. because of one password floating around on the dark web, which an employee had previously used to access the organizations' network through a Virtual Private...
Read Full Story »
Tags: cyberattacks, multifunction printers (MFP), risk management
Posted in: Cybersecurity
July 20th, 2021 by Gabriela Garner
Security breaches create significant problems for any organization. They tax resources, put your reputation in danger and, most of all, cost money. Healthcare organizations are especially vulnerable to security breaches and often have the most to...
Read Full Story »
Tags: cyberattacks, encryption, healthcare, HIPAA / PHI, multifunction printers (MFP), content & process management
Posted in: Cybersecurity
July 1st, 2021 by Tom Darnall
At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...
Read Full Story »
Tags: multifunction printers (MFP), PrinterLogic
Posted in: Document Management
May 27th, 2021 by Ed Bokuniewicz
So much has changed going into this year, but with that change comes the opportunity for businesses to reinvent themselves to better meet the needs of their customers. There is an ever-increasing shift from in-store to online shopping, which is...
Read Full Story »
Tags: inkjet, multifunction printers (MFP)
Posted in: Document Management
May 25th, 2021 by Ed Bokuniewicz
Since 2008, the digital communications industry has been publicizing “Print is Dead.” This quote is an opinion and not fact based. It reminded me of the oft-quoted line by Mark Twain, the great American humorist, when he learned that a major American...
Read Full Story »
Tags: mobility, multifunction printers (MFP)
Posted in: Document Management
May 11th, 2021 by Akisa Matsuda
It is no secret that in this age of new normality, increased security threats such as phishing or ransomware attacks, are a very real concern. Almost all devices are prone to cybersecurity threats and office printers and multifunction devices...
Read Full Story »
Tags: COVID-19, multifunction printers (MFP), ransomware, remote working, risk management, tips & training
Posted in: Cybersecurity
April 30th, 2021 by Function4
Leading Managed Technology Services
Provider Reinvests in Top Talent to
Improve Customer Experience
SUGARLAND, TX -Function4, a leading managed
technology services provider
(MTSP), recently announced that
they have promoted five employees...
Read Full Story »
Tags: managed IT, multifunction printers (MFP)
Posted in: Press Release
April 12th, 2021 by Kevin Box
Let’s face it, managing printers isn’t glamorous, and all end-users genuinely care about is if they can print. If the answer is no, the end-user must find an alternative to fix the problem. This is a microcosm of why having a printer service organization...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP)
Posted in: Document Management, Business Technology
April 6th, 2021 by Tom Darnall
Corporate printing costs can get expensive. These costs can amount to as much as 3% of annual revenue (some estimates even go as high as 12%). It’s important to keep those costs in check. And with print security becoming an increasingly urgent priority...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), risk management
Posted in: Business Technology
April 1st, 2021 by Jason Callahan
While I don’t want to get down on employees (after all, I’m an employee myself), it’s no secret that their printing habits can be kind of, well, careless. The average worker prints about 34 pages a day, yet 17% of those pages go unused. Close to...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), tips & training
Posted in: Document Management
March 30th, 2021 by Brian Wistisen
Print servers are the go-to choice when it comes to a corporate printing infrastructure.
Conventional direct IP printing is different than server printing. With direct IP, printers are managed on a workstation-by-workstation basis. Print...
Read Full Story »
Tags: multifunction printers (MFP), PrinterLogic, content & process management
Posted in: Document Management, Business Technology
March 25th, 2021 by Chris Summerhays
When your network printer is slow to respond, you might find yourself wondering what causes slow network printing. This is a common scenario. Here are a few established workarounds for slow network printing.
How to fix slow network printing...
Read Full Story »
Tags: multifunction printers (MFP), tips & training
Posted in: Document Management
March 17th, 2021 by Jacob Eskelsen
As much as some folks like to brag about their ability to multitask, we all know by now that multitasking just isn’t efficient. Our brains prefer to focus on a single task rather than be pulled in different directions.
That applies to IT departments...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), PrinterLogic
Posted in: Document Management
March 11th, 2021 by Tom Darnall
When planning their enterprise print management strategies, most organizations try to take a long-term view.
They look to purchase cost-sensitive workhorse printers for their fleet and printer management solutions that will support and integrate...
Read Full Story »
Tags: cost reduction, digital workflows, multifunction printers (MFP), PrinterLogic, content & process management
Posted in: Document Management
March 5th, 2021 by Max Queen
Here are a few signs it’s time to make a change!
Employees are constantly waiting.
Is there a group of employees gathered around the copier waiting for their documents? If so, you have inefficient...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), content & process management
Posted in: Business Technology
March 4th, 2021 by Neil Thomas
2020 has been a big year for organizations moving their business processes to software as a service (SaaS).
Recent corporate surveys have indicated that 80% of all businesses were already using at least one SaaS solution. By the start of...
Read Full Story »
Tags: cloud-based, enterprise, multifunction printers (MFP), SaaS
Posted in: Business Technology
February 26th, 2021 by Kevin Box
Contact a Solutions Expert
There was a time in history where the "On-trend" method for managing copier and printer fleets was to map out the office and strategically place workgroup copiers & printers within the office space to maximize...
Read Full Story »
Tags: cost reduction, enterprise, multifunction printers (MFP), risk management
Posted in: Cybersecurity, Business Technology
February 23rd, 2021 by Tom Darnall
At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), PrinterLogic, tips & training
Posted in: Document Management, Business Technology
January 27th, 2021 by Brian Wistisen
Contact a Solutions Expert
As IT professionals are looking to move away from legacy print solutions, the idea of a serverless print infrastructure is becoming more widespread. That's true even in large enterprise organizations, where print servers were...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), PrinterLogic, risk management, SaaS
Posted in: Business Technology
January 12th, 2021 by Max Queen
How much will it cost your company to recover following a data breach? New research from IBM Security paints a sobering picture, with costs increasing by 450,000 on average from 2019 to 2020. And here in the U.S., businesses can expect to pay even more...
Read Full Story »
Tags: cyberattacks, data analysis, data backup and recovery, managed IT, multifunction printers (MFP), risk management
Posted in: Cybersecurity
December 22nd, 2020 by Paul Perez
In previous blogs, we touched on new developments in Inkjet technology from a high-level macro perspective. Now that business class inkjet has had some time to carve out its niche, we felt it necessary to dive into it a little more precisely. (We will...
Read Full Story »
Tags: cost reduction, inkjet, multifunction printers (MFP), toner
Posted in: Business Technology
December 17th, 2020 by Brad Yocum
When many technology companies are broadening their scope of services, one of the most common is hardware organizations providing IT Support Services. At first thought, this may not seem like an easy transition. The technical requirements may appear to...
Read Full Story »
Tags: managed IT, multifunction printers (MFP), risk management
Posted in: Business Technology
December 10th, 2020 by Brad Yocum
In today's environment of remote workforces and shuffling of staff to different locations throughout the office, supporting employee's technology needs can be very challenging. One of the biggest ongoing challenges for the IT department is the print...
Read Full Story »
Tags: cost reduction, managed IT, mobility, multifunction printers (MFP), risk management
Posted in: Business Technology
December 3rd, 2020 by Sharp
For a time, touchscreen displays were the height of innovation. Forget the old-school buttons; that was so last century. Everyone wanted an interface that reminded them of their iPhone. And that technology is still great – there are many possibilities...
Read Full Story »
Tags: COVID-19, multifunction printers (MFP), remote working, Sharp
Posted in: Business Technology
November 11th, 2020 by Ross Lasley
Google Air Print is officially going away on December 21st, which will cause a problem for many organizations' print environment. Google has reported that organizations will have two options: direct IP printing from Chromebooks or an alternative print...
Read Full Story »
Tags: Google, multifunction printers (MFP), content & process management
Posted in: Business Technology
October 27th, 2020 by Glyn Morgan
When I started in this industry, most copiers were still using liquid toner and premix. You could always tell who had utilized these devices by the stains on the carpet in front of them. Once copiers transitioned over to dry ink, people were delighted....
Read Full Story »
Tags: cloud-based, digital workflows, mobility, multifunction printers (MFP), risk management
Posted in: Business Technology
October 23rd, 2020 by Paul Perez
Many organizations have moved to produce graphics and marketing materials in house to save on outsourcing costs and eliminate waiting on the local print shop. Now that print jobs can be taken directly from design to print, the challenge of finishing the...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), tips & training
Posted in: Business Technology
September 3rd, 2020 by Kevin Box / Trent Tate
Many who work in Corporate Procurement and Information Technology understand the differences between Toner and Ink in relation to printing, however not everyone understands the nuances between each and the impact it can have on your bottom line. Our...
Read Full Story »
Tags: cost reduction, inkjet, multifunction printers (MFP), toner
Posted in: Business Technology
September 2nd, 2020 by Paul Perez
Ink has recently roared back into the mainstream printing space with virtually all print manufacturers releasing some form of an inkjet printer. The “Inkjet is the future” message is plastered all over print publication websites and has inkjet touted...
Read Full Story »
Tags: inkjet, multifunction printers (MFP), toner
Posted in: Business Technology
November 25th, 2019 by Function4
The copier you leased a few years ago was a perfect fit for your day-to-day operations—until it wasn’t. Now your company could really use an upgrade.
The problem is, the leasing period for your copier isn’t complete. A lease is a non-cancelable contract....
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), tips & training, vendor / partner relationships
Posted in: General
November 12th, 2019 by Function4
If you’re looking into a copier lease for your business, one of the first questions on your list might be, “How much does it cost to lease a copier?”
The short answer: It depends.
A copier lease is similar to leasing a fleet of cars or an office...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), small & medium-sized businesses (SMB), tips & training
Posted in: General
October 29th, 2019 by Function4
“How do I get out of a copier lease?”
As a copier dealer, this is a question we commonly hear from businesses unhappy with a lease they signed with a competitor’s leasing company.
Contact a Solutions Expert
The business may want to break their copier...
Read Full Story »
Tags: multifunction printers (MFP), vendor / partner relationships
Posted in: Business Technology
September 23rd, 2019 by Function4
Even in an increasingly digital age, some things just work best in print. Visit any booming business, and you’ll likely see their copier humming. This points to a copier’s essential function in a successful business, and it makes copier acquiring decisions...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), small & medium-sized businesses (SMB), vendor / partner relationships
Posted in: Business Technology
March 6th, 2019 by Kevin Box
In late 2013, hackers breached the systems of Fazio Mechanical Services, a heating and ventilation systems contractor. Through the Fazio Mechanical Services breach, the attackers were able to steal the network credentials of the third-largest U.S. retailer...
Read Full Story »
Tags: email, multifunction printers (MFP), risk management, tips & training
Posted in: Cybersecurity
February 20th, 2019 by Function4
Is your company adopting more digital processes in the coming year? Forward-thinking leaders recognize the inevitability of digitization and are doing everything they can to update their business processes. While the benefits of switching from paper-based...
Read Full Story »
Tags: digital workflows, managed IT, multifunction printers (MFP), risk management
Posted in: Business Technology
December 10th, 2018 by Function4
A great document management solution can speed up your existing business processes, with time savings as high as 40% to 75% depending on your current processes. Since time is still money, you can count on some significant improvements to your bottom...
Read Full Story »
Tags: digital workflows, multifunction printers (MFP), content & process management, risk management
Posted in: Document Management
October 15th, 2018 by Function4
Look around your office and make a mental list of the things that bother you the most. For many people, it's paper clutter, lack of space, and constant reminders of how behind they are that causes the most frustration. Moving to a roomier office may...
Read Full Story »
Tags: collaboration tools, multifunction printers (MFP), paperless, content & process management
Posted in: Document Management
September 24th, 2018 by Function4
Is your healthcare facility in the process of choosing a Managed IT Services provider? Well, there's a lot to take into consideration. From the level of support to specific services, it's critical to do some advanced research and take your time before...
Read Full Story »
Tags: data backup and recovery, healthcare, managed IT, mobility, multifunction printers (MFP)
Posted in: Document Management
August 20th, 2018 by Function4
How much will it cost your company to recover following a data breach? New research from the Ponemon Institute and IBM paints a sobering picture, with costs increasing by 1.8% in 2017. And here in the U.S., businesses can expect to pay even more than...
Read Full Story »
Tags: cost reduction, cyberattacks, data backup and recovery, managed IT, multifunction printers (MFP), risk management
Posted in: Business Technology
August 13th, 2018 by Function4
Are rising operating costs putting a dent in your ability to grow your business? You're not alone, but a growing number of companies have found a way to reduce how much they spend on day-to-day operations.
The High Cost of Storing Paper
Those filing...
Read Full Story »
Tags: cost reduction, multifunction printers (MFP), paperless
Posted in: Document Management
August 6th, 2018 by Function4
Want to get more value from each workday? Mobile device management can help by providing strategies for managing your company's BYOD (bring your own device) and COPE (corporate-owned, personally enabled) mobile strategies. Here's how mobile device management...
Read Full Story »
Tags: email, mobility, multifunction printers (MFP), risk management
Posted in: Business Technology
June 25th, 2018 by Function4
As a business leader, you're tasked with keeping your company moving forward without going over budget. Today's digital economy makes it more critical than ever to keep pace with technology. If you're struggling to keep up, increasing your IT investment...
Read Full Story »
Tags: data backup and recovery, managed IT, multifunction printers (MFP), small & medium-sized businesses (SMB)
Posted in: Business Technology
June 4th, 2018 by Function4
When it comes to managing your mobile devices, you've got a lot to focus on--but one thing you definitely won't want to overlook is mobile printing. This solution is innovative, flexible, and efficient, and it makes a great addition to any mobile fleet....
Read Full Story »
Tags: encryption, mobility, multifunction printers (MFP)
Posted in: Cybersecurity