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Articles by Function4

8 Signs Your Small Business Is Ready for VoIP

October 25th, 2021 by Function4

Close up of a man holding a phone and wireless headset infront of a tablet, showcasing the versatility of VoIP technology

Having the right technology is critical for any small business. You operate lean and focus on growth, so your investment in tech must be at the right time and for the right reasons. VoIP (voice over IP) adoption can deliver many advantages for you....

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Posted in: Business Technology, Phone Systems

The New Accounts Payable Department & the Future of Payables

June 22nd, 2021 by Taylor Bucher

The New Accounts Payable Department

Business disruption prompting business innovation We’ve all heard the phrase, “Necessity is the mother of innovation”. And if 2020 has taught us anything, it’s that this is absolutely true. In the wake of the mass business disruption our...

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Posted in: Automation, Business Technology

Here's Where to Spend Your Money on Digital Transformation in a Post-COVID World

June 17th, 2021 by Garrett Hollander

It's safe to say that the ongoing COVID-19 pandemic has been a challenge for all of us — especially for organizations that were in the process of undergoing their own digital transformations as the lock downs started in March 2020. The need to use...

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Posted in: Business Technology

5 Easy Steps to Get Started with Microsoft Teams

June 16th, 2021 by Function4

This infographic shows nonprofit organizations how they can easily get set up with Microsoft Teams—in just 5 simple steps. For additional information, please contact function4 today. View: 5 Easy Steps to Get Started with Microsoft Teams ...

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Posted in: Business Technology

The World of Work in 2021 and Beyond

June 1st, 2021 by Kevin Kern

World_of_Work_Blog

Like everything else in life, we all know the world of work is constantly changing. 2020 was undoubtedly a year that brought an unprecedented and unanticipated rate of change in how we work. The sudden transition from working in traditional offices...

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Posted in: Business Technology

Workspace Technologies: What to Expect in 2021

May 18th, 2021 by Nick Pegley

Workspaces are changing

The IT landscape is in a constant state of change. Whether it’s still seen as a supportive administrative function, an enabler of digital transformation, or an integral touchpoint woven within everyday interactions, it is critically important to...

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Posted in: Business Technology

21 Things Companies Have Said About Esker’s Accounts Receivable Solution

May 13th, 2021 by Graham Smith

future of accounts receivable

Despite the fact that we live and work in a digital age, accounts receivable (AR) processes at many businesses remain a very manual and antiquated affair. Whether it’s manual invoice creation and delivery, back and forth emails and phone calls...

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Posted in: Automation, Business Technology

Should You Fix Processes That Aren’t Broken? Why Business as Usual Won’t Cut It Anymore

May 6th, 2021 by Taylor Bucher

Hand stacking wooden blocks with various icons on them

We’ve all heard the old adage, “Why fix what isn’t broken?” It’s a valid question. I mean, why change things when “business as usual” seems to be working just fine? Well, to put it in Ben Franklin’s words, “When you’re finished changing, you’re...

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Posted in: Business Technology

The Power of Business Process Management (in Facts and Figures)

April 27th, 2021 by Garrett Hollander

What is Business Process Management (BPM) - Types, Steps & Real Benefits

As one observer noted, even large disasters like Chernobyl didn’t completely stem from a lack of documentation. This crisis caused so much damage because people failed to follow the planned and documented processes in time. While it’s important...

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Posted in: Business Technology

Your Business Information Should Work for You… Not Against You

April 22nd, 2021 by Elija Paajanen

Introduction to Management Information System

Information, in all its formats, is the lifeblood of business. Yet, it is an asset that’s often poorly managed, and therefore, provides less value than its potential. Let’s face it. Information only has value when it is refined and used for decision-making....

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Posted in: Business Technology

Why Metadata is as Important as the Data Itself

April 20th, 2021 by Garrett Hollander

The role of metadata in a data-driven strategy | Zeenea

The sheer volume of information being created on a daily basis by the average business is staggering. In fact, it’s been estimated that more data has been created in the last two years alone than in the entirety of human history leading up to that...

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Posted in: Business Technology

The 6 Consequences of Not having a Managed Print Services Program

April 12th, 2021 by Kevin Box

Picture2

Let’s face it, managing printers isn’t glamorous, and all end-users genuinely care about is if they can print. If the answer is no, the end-user must find an alternative to fix the problem. This is a microcosm of why having a printer service organization...

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Posted in: Document Management, Business Technology

Why You Should be Performing an Annual Audit on Your Print Environment

April 6th, 2021 by Tom Darnall

internal audit roles Archives - Institute of Internal Auditors (IIA), Nigeria

Corporate printing costs can get expensive. These costs can amount to as much as 3% of annual revenue (some estimates even go as high as 12%). It’s important to keep those costs in check. And with print security becoming an increasingly urgent priority...

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Posted in: Business Technology

Printing for Businesses with Multiple Locations

March 30th, 2021 by Brian Wistisen

How to Optimize for Multiple Locations

Print servers are the go-to choice when it comes to a corporate printing infrastructure. Conventional direct IP printing is different than server printing. With direct IP, printers are managed on a workstation-by-workstation basis. Print...

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Posted in: Document Management, Business Technology

What is a Document Management System? And Why is it Useful?

March 24th, 2021 by Garrett Hollander

Document Management System for smart ID credentials

What is a Document Management System (DMS)? What is a document management system? Put simply, a document management system is an automated business software solution used to organize, secure, store, capture, digitize, and tag business files....

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Posted in: Document Management, Business Technology

How to drastically reduce printer-related service desk calls

March 23rd, 2021 by Tom Darnall

Technician getting stressed over server maintenance in server room

You can probably imagine how eliminating print servers also helps to end single points of failure. This means increased printer availability and more printer uptime at your organization. A welcome bonus? Fewer calls to the service desk. ...

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Posted in: Business Technology

3 Signs to Upgrade Copiers and Multifunctional Printers

March 5th, 2021 by Max Queen

printer

Here are a few signs it’s time to make a change! Employees are constantly waiting. Is there a group of employees gathered around the copier waiting for their documents? If so, you have inefficient...

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Posted in: Business Technology

A Closer Look at SaaS Print Management

March 4th, 2021 by Neil Thomas

SaaS

2020 has been a big year for organizations moving their business processes to software as a service (SaaS). Recent corporate surveys have indicated that 80% of all businesses were already using at least one SaaS solution. By the start of...

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Posted in: Business Technology

5 Reasons SaaS Software Solutions are Right For You

March 3rd, 2021 by Ross Lasley

OpenStudio - What is a Software as a Service (SaaS)?

The software industry has been rapidly changing over the last several years. The most significant change has come in adapting software as a service instead of selling perpetual licenses with maintenance agreements. Microsoft was one of the first...

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Posted in: Business Technology

What Are the Key Components of a Serverless Print Infrastructure?

March 2nd, 2021 by Brian Wistisen

Technician getting stressed over server maintenance in server room

As IT professionals look to move away from legacy print solutions, the idea of a serverless print infrastructure is becoming more widespread. That’s true even in large enterprise organizations, where print servers were a necessary evil for far too...

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Posted in: Business Technology

3 Reasons To Consider a Managed Print Services Program

February 26th, 2021 by Kevin Box

Channeling the benefits of Managed Print Services for SMEs | Channel Pro

Contact a Solutions Expert There was a time in history where the "On-trend" method for managing copier and printer fleets was to map out the office and strategically place workgroup copiers & printers within the office space to maximize...

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Posted in: Cybersecurity, Business Technology

Digital Transformation Begins Where Legacy Software Ends

February 23rd, 2021 by Garrett Hollander

Companies That Failed At Digital Transformation And What We Can Learn From Them

One of the most important things to understand about a digital transformation is that ultimately, you’re talking about exactly that: a transformation from where you are today to where you hope to be tomorrow. In order to get to that point,...

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Posted in: Business Technology

Print Server versus Service Client: What’s the Difference?

February 23rd, 2021 by Tom Darnall

mobile-2-print-img

At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...

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Posted in: Document Management, Business Technology

Cloud Solutions: Cloud Backup vs. Cloud Storage vs. Cloud Synching

February 18th, 2021 by Kirsten Barta

Hand holding up a piece of paper with a cut-out of a cloud

Businesses that are still relying on old-school methods such as on-site servers for file storage and an on-premises legacy phone system for communications are taking a risk. Without the flexibility and efficiency of the Cloud, you’ll be choking on...

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Posted in: Business Technology, Phone Systems

What Is Cloud Communications?

February 2nd, 2021 by Kirsten Barta

cloud communications

Communication is one of the most important aspects of any company’s operations. Often, communication tools are not fully integrated, creating challenges for your team. By leveraging cloud communications, you can assure greater mobility and accessibility....

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Posted in: Business Technology, Phone Systems

What Are the Key Components of a Serverless Print Infrastructure?

January 27th, 2021 by Brian Wistisen

serverless print infrastructure

Contact a Solutions Expert As IT professionals are looking to move away from legacy print solutions, the idea of a serverless print infrastructure is becoming more widespread. That's true even in large enterprise organizations, where print servers were...

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Posted in: Business Technology

3 Reasons SMB Leaders Prefer Managed IT Services

January 19th, 2021 by Max Queen

man in glasses

As a small or medium-sized business (SMB) owner, you wear many hats. One of those responsibilities may be IT security, although you may have a nagging suspicion that your company is not adequately protected. With cyberattacks continuing to escalate,...

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Posted in: Business Technology

3 Reasons Managed IT is Right For You

January 14th, 2021 by Max Queen

managed it services

Managed IT services provide countless benefits that help improve efficiency, budget-friendliness, and morale across any company—but what can it do for your company? Here's a quick look at just a few reasons why managed IT is right for you. A Crash-Course...

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Posted in: Business Technology

Five Key Trends for the Display Industry during the New Normal

January 5th, 2021 by Mehryn Corrigan

Five Key Trends for the Display Industry during the New Normal

The display industry was already going through considerable changes when COVID-19 hit. Now, the pandemic has accelerated that innovation. The following are five key trends based on our new environment that companies in the display space should keep in...

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Posted in: Business Technology

Business Class Inkjet

December 22nd, 2020 by Paul Perez

RISO ComColor® GD Inkjet Printers | Pitney Bowes

In previous blogs, we touched on new developments in Inkjet technology from a high-level macro perspective. Now that business class inkjet has had some time to carve out its niche, we felt it necessary to dive into it a little more precisely. (We will...

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Posted in: Business Technology

Why Hardware Support Organizations are Properly Prepared to Provide IT Services

December 17th, 2020 by Brad Yocum

IT services

When many technology companies are broadening their scope of services, one of the most common is hardware organizations providing IT Support Services. At first thought, this may not seem like an easy transition. The technical requirements may appear to...

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Posted in: Business Technology

6 Realistic Time Management Tips for Remote Workers

December 15th, 2020 by Darcy Mekis

Intermedia 6 Realistic Time Management

You’re working on your monthly sales target report when your youngest barges into your bedroom, screaming her lungs out because the brother just took her toy. Now you have to pause working and solve the sibling rivalry. Or, you’re busy working on that...

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Posted in: Business Technology

Benefits of Serverless Printer Management

December 10th, 2020 by Brad Yocum

install printer

In today's environment of remote workforces and shuffling of staff to different locations throughout the office, supporting employee's technology needs can be very challenging. One of the biggest ongoing challenges for the IT department is the print...

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Posted in: Business Technology

The Less-Touch Office: Working in the Era of COVID-19

December 3rd, 2020 by Sharp

The Less-Touch Office: Working in the Era of COVID-19

For a time, touchscreen displays were the height of innovation. Forget the old-school buttons; that was so last century. Everyone wanted an interface that reminded them of their iPhone. And that technology is still great – there are many possibilities...

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Posted in: Business Technology

It’s the Last Mile That Counts: Valuing Customer Experience When Selecting a Solution Provider

December 1st, 2020 by Taylor Bucher

Valuing customer experience when selecting a solution provider, Esker support team

Businesses know that customer experience (CX) is quickly becoming the key differentiator among brands. In fact, according to Gartner, when it comes to making a purchase, 65% of people find customer experience more important than price. So when a business...

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Posted in: Business Technology

Four Steps to replace Google Cloud Print

November 11th, 2020 by Ross Lasley

Google Cloud Print will be killed off in 2021

Google Air Print is officially going away on December 21st, which will cause a problem for many organizations' print environment. Google has reported that organizations will have two options: direct IP printing from Chromebooks or an alternative print...

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Posted in: Business Technology

How to Select a Technology Partner

November 10th, 2020 by Christian Colasono

real-estate-acquisitions - Skyland Management | Commercial Residential Real Estate Management

In today’s increasingly evolving print/imaging technology industry, it is of the utmost importance to know what to look for, avoid, and what questions to ask when selecting your next technology partner. One of the most essential and overlooked areas...

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Posted in: Business Technology

Why Choose an Office Hardware Dealer versus a Manufacturer

November 3rd, 2020 by Dave Volberding

Office Equipment Stock Photos And Images - 123RF

INDEPENDENT DEALERS In business, the concept of cutting out the middleman often makes logical sense. After all, why pay someone else to get you what you need when you have the option to buy straight from the manufacturer? Fortunately, you have a choice...

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Posted in: Business Technology

How the Copier has Transitioned from a Commodity to a Vital Information Management Tool

October 27th, 2020 by Glyn Morgan

When I started in this industry, most copiers were still using liquid toner and premix. You could always tell who had utilized these devices by the stains on the carpet in front of them. Once copiers transitioned over to dry ink, people were delighted....

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Posted in: Business Technology

What Type of Cutting Method is best for a Production Print Center?

October 23rd, 2020 by Paul Perez

Best Paper Cutter for Print Production

Many organizations have moved to produce graphics and marketing materials in house to save on outsourcing costs and eliminate waiting on the local print shop. Now that print jobs can be taken directly from design to print, the challenge of finishing the...

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Posted in: Business Technology

How to Successfully Implement a Software Project

October 15th, 2020 by Bill Patsouras / Ross Lasley

Software Implementation

How to Successfully Implement a Software Project In today’s business environment, everyone is looking to increase productivity, reduce expenses, and streamline efficiencies. Many times, the answer lies in introducing more software to the environment....

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Posted in: Business Technology

Considerations When Approaching a Digital Transformation

September 16th, 2020 by Brad Yocum

Digital transformation

For many years now, we have all heard the term “Digital Transformation.” .” What does that mean to our organization? Can we survive without paper? What is the cost, and can my staff even adopt the concept? There are so many questions that must go thru...

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Posted in: Business Technology

Toner vs Ink: Which is Better?

September 3rd, 2020 by Kevin Box / Trent Tate

Image019

Many who work in Corporate Procurement and Information Technology understand the differences between Toner and Ink in relation to printing, however not everyone understands the nuances between each and the impact it can have on your bottom line. Our...

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Posted in: Business Technology

Production Inkjet

September 2nd, 2020 by Paul Perez

Konicakm1

Ink has recently roared back into the mainstream printing space with virtually all print manufacturers releasing some form of an inkjet printer. The “Inkjet is the future” message is plastered all over print publication websites and has inkjet touted...

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Posted in: Business Technology

Understanding the Benefits of Data Mining

August 19th, 2020 by Ross Lasley

Data mining

Every business leader is trying to make better decisions for their organization. It does not matter how good of a business person or leader, you are if you are making decisions from incomplete data. Today we have an overload of data. Most businesses...

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Posted in: Business Technology

How to Get Out of a Copier Lease with Minimal Losses

October 29th, 2019 by Function4

“How do I get out of a copier lease?” As a copier dealer, this is a question we commonly hear from businesses unhappy with a lease they signed with a competitor’s leasing company. Contact a Solutions Expert The business may want to break their copier...

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Posted in: Business Technology

Copier Leasing vs. Buying: Which Is Best for Your Business?

September 23rd, 2019 by Function4

copier lease vs buy

Even in an increasingly digital age, some things just work best in print. Visit any booming business, and you’ll likely see their copier humming. This points to a copier’s essential function in a successful business, and it makes copier acquiring decisions...

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Posted in: Business Technology

Mobile Device Management Addresses Challenges in the Healthcare Industry

April 15th, 2019 by Function4

Medical professional using a mobile device

Mobile device usage in the workforce is now commonplace, with an increasing number of workers turning to personally or company-owned mobile devices to perform daily tasks. The benefits for employers are well established, including those in the healthcare...

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Posted in: Business Technology

3 Managed IT Services Benefits You May Have Overlooked

March 25th, 2019 by Function4

Managed IT

You may be familiar with the core benefits of a managed IT services partnership, but some advantages aren't as well known. Managed IT services providers have valuable solutions to offer your company that could make a big difference in productivity and...

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Posted in: Business Technology

Streamline Your Digital Makeover with Managed IT Services

February 20th, 2019 by Function4

network managed it

Is your company adopting more digital processes in the coming year? Forward-thinking leaders recognize the inevitability of digitization and are doing everything they can to update their business processes. While the benefits of switching from paper-based...

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Posted in: Business Technology

Managed IT Services - a Financial Win for SMBs

February 4th, 2019 by Function4

Team of coworkers

Not sure whether you should handle your IT responsibilities in-house or outsource them to a managed IT services provider? Tech researchers like IDC have run the numbers for you, and the managed approach is the clear winner. Here's a look at four financial...

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Posted in: Business Technology

Do You Need a Mobile Device Management Solution?

January 21st, 2019 by Function4

Employees on mobile devices

The 21st century has already seen some astonishing advances in the technology sector, with new opportunities coming so fast that many businesses struggle to stay on top of changes. Mobile device management is one technology solution your organization...

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Posted in: Document Management, Business Technology

5 Reasons to Shift Your IT Responsibilities to a Professional

January 14th, 2019 by Function4

Managed IT

Should you outsource some or all of your IT responsibilities to a trusted provider? For many small and mid-sized companies, outsourcing to a managed services provider is an excellent way to access benefits not ordinarily available for smaller organizations....

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Posted in: Business Technology

Gain Affordable Access to Expertise With Managed IT Services

December 31st, 2018 by Function4

business people IT services

Have you considered outsourcing the management of your IT infrastructure to a managed IT services partner? Small and medium-sized businesses are among a growing group of organizations recognizing the value provided by partnerships with advanced managed...

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Posted in: Business Technology

How to Win at Mobile Device Management

December 17th, 2018 by Function4

mobile device business

The predictions were accurate—mobile workforce numbers continue to grow as companies realize the value of an agile staff with 24/7 access to business data. Here's why the most successful among these business leaders look to mobile device management to...

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Posted in: Business Technology

3 Reasons SMB Leaders Prefer Managed IT Services

December 3rd, 2018 by Function4

Unknown-1

As a small or medium-sized business (SMB) owner, you wear many hats. One of those responsibilities may be IT security, although you may have a nagging suspicion that your company is not adequately protected. With cyberattacks continuing to escalate,...

Read Full Story »

Posted in: Business Technology

The Benefits of a Mobile Device Management Solution

November 26th, 2018 by Function4

Mobile Device Management

Allowing your employees to use personally-owned mobile devices for work doesn't mean that you have no say in how those devices are used. If you're too hands-off, a simple mistake by an employee could give hackers access to your company's confidential...

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Posted in: Business Technology

Get Relief from IT Hassles with Managed IT Services

November 19th, 2018 by Function4

Managed IT Services

If you've been handling all of your IT needs in-house, you may be wondering if it's time to consider outsourcing to a professional Managed IT Services provider. For small and medium-sized businesses (SMBs), outsourcing may seem like a risky financial...

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Posted in: Business Technology

Professional IT Security Services - Your Most Affordable Choice

November 12th, 2018 by Function4

Should you keep a technician on staff or outsource to a professional IT security company? For many companies, the latter is the most cost-effective choice. Here's a look at how an IT security company can provide you with 24-hour protection at a cost that's...

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Posted in: Business Technology

Which is Better, Break-Fix or Managed IT Services?

October 29th, 2018 by Function4

Managed IT Services

manage [man-ij] to bring about or succeed in accomplishing, sometimes despite difficulty or hardship. (Dictionary.com) How well are you succeeding at managing your IT infrastructure on your own? Are you killing it or are ongoing issues plaguing your...

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Posted in: Business Technology

How Mobile Device Management Solutions Give You More Options

October 22nd, 2018 by Function4

Mobile Device Management

Your employees probably use their personally-owned mobile devices for at least some of their work. They may use them to check email, text co-workers about projects, or put meetings on their calendar. Rather than risk security issues when employees devise...

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Posted in: Business Technology

Do You Need a Mobile Device Management Partner?

October 1st, 2018 by Function4

laptop in use

Personal mobile device usage is now so prevalent in company work environments that few question the practice. As more and more BYOD employees enter the workplace, Mobile Device Management professionals provide a wide variety of services to protect confidential...

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Posted in: Document Management, Business Technology

Mobile Device Management Challenges in the Healthcare Industry

September 10th, 2018 by Function4

nurses using tablet

Mobile workers are expected to comprise nearly 75% of the workforce in the U.S. within the next two years. The healthcare sector can expect to see a similar trend, and controlling data access will become even more complicated than it is today. While...

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Posted in: Business Technology

3 Considerations When Choosing a Managed IT Services Provider

August 27th, 2018 by Function4

things to consider

Access to expert tech support is essential for the modern small business, and you'll need to spend some time researching your IT options. Your organization can't afford to waste money, but cutting corners in critical areas is not a good choice, either....

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Posted in: Business Technology

The Price You Pay for Inadequate IT Security Strategy

August 20th, 2018 by Function4

data breach laptop

How much will it cost your company to recover following a data breach? New research from the Ponemon Institute and IBM paints a sobering picture, with costs increasing by 1.8% in 2017. And here in the U.S., businesses can expect to pay even more than...

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Posted in: Business Technology

4 Mobile Device Management Strategies for Your Business

August 6th, 2018 by Function4

mobile devices

Want to get more value from each workday? Mobile device management can help by providing strategies for managing your company's BYOD (bring your own device) and COPE (corporate-owned, personally enabled) mobile strategies. Here's how mobile device management...

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Posted in: Business Technology

Should You Outsource to Managed IT Services?

July 30th, 2018 by Function4

Managed IT Services

Developing an in-house IT solution means you'll be starting from the ground up. Here's a look at the primary considerations when deciding whether to outsource to managed IT services. The In-House Solution One of the benefits of an in-house IT solution...

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Posted in: Business Technology

Increase Your Peace of Mind with IT Security Services

July 23rd, 2018 by Function4

it-secure-icon-fun4-1080x480

Owning and operating a business can be all-consuming, with little time left over for distractions; an IT security solution that isn't performing is a distraction you can live without. Allowing someone to manage your system for you may be a perfect solution...

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Posted in: Business Technology

Managed IT Services or an In-House Solution?

June 25th, 2018 by Function4

managed IT services

As a business leader, you're tasked with keeping your company moving forward without going over budget. Today's digital economy makes it more critical than ever to keep pace with technology. If you're struggling to keep up, increasing your IT investment...

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Posted in: Business Technology

Managed IT Services: Keeping Up With You

May 21st, 2018 by Function4

Managed IT Services

It might feel like your company has a lot to keep up with--technology, customers, the business world at large--but when it comes to managed IT services, there's only one thing to focus on: you. This innovative solution was designed to move at your pace...

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Posted in: Business Technology

3 Reasons Managed IT is Right For You

April 30th, 2018 by Function4

managed IT services

Managed IT services provide countless benefits that help improve efficiency, budget-friendliness, and morale across any company--but what can it do for your company? Here's a quick look at just a few reasons why managed IT is right for you. A Crash-Course...

Read Full Story »

Posted in: Business Technology

What Mobile Management Looks Like

April 23rd, 2018 by Function4

mobile management

Do you remember reading textbooks in school and not being able to imagine any of those things happening in real life? The same is true when it comes to business solutions like mobile management. If you can't visualize the processes and their benefits,...

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Posted in: Business Technology