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Articles by Function4

6 Minutes Will Save Your Organization Thousands on the Cost of Toner

August 30th, 2021 by Kevin Box

Hacker using laptop

When it comes to your printer fleet, having more visibility to performance is critical. Knowing how much volume each printer is producing is valuable. Getting automatic toner fulfillment is more productive and efficient than having an employee order...

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Posted in: Document Management

3 Tips for Moving from Paper-Based Processes to Automated Digital Workflows

August 10th, 2021 by Joan Honig

3 Tips for Moving from Paper-Based Processes to Automated Digital Workflows

If your existing processes are well documented, it’s relatively easy to transfer them into a digital environment using a document management system. Unfortunately, many organizations have poor or inaccurate documentation, which makes creating digital...

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Posted in: Document Management

Print Server versus Service Client: What’s the Difference?

July 1st, 2021 by Tom Darnall

eliminate print servers

At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...

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Posted in: Document Management

What is Workflow Automation? Why It Matters and Why You Need It

June 24th, 2021 by Chris Davidson

What is Workflow Automation? Why It Matters and Why You Need It

While it's absolutely true that a lot of your business processes are important, they also expose your organization to a wide range of potential issues that you may not even realize. Every manual process performed by one of your actual human...

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Posted in: Document Management, Automation

The Packaging and Labels Revival

May 27th, 2021 by Ed Bokuniewicz

Print Production | Meredith

So much has changed going into this year, but with that change comes the opportunity for businesses to reinvent themselves to better meet the needs of their customers. There is an ever-increasing shift from in-store to online shopping, which is...

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Posted in: Document Management

Print and Digital Communications Are Alive and Well

May 25th, 2021 by Ed Bokuniewicz

Print is not dead

Since 2008, the digital communications industry has been publicizing “Print is Dead.” This quote is an opinion and not fact based. It reminded me of the oft-quoted line by Mark Twain, the great American humorist, when he learned that a major American...

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Posted in: Document Management

Top Document Management Challenges

May 5th, 2021 by M-Files

Man sitting at a desk writing on a document

How Much Time Does Your Staff Waste on Document Management Inefficiencies? Searching, finding, and managing documents and information is a challenge for staff in most companies and lots of working hours are wasted on it every single day. 46% say they...

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Posted in: Document Management

The 6 Consequences of Not having a Managed Print Services Program

April 12th, 2021 by Kevin Box

Picture2

Let’s face it, managing printers isn’t glamorous, and all end-users genuinely care about is if they can print. If the answer is no, the end-user must find an alternative to fix the problem. This is a microcosm of why having a printer service organization...

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Posted in: Document Management, Business Technology

How Long Does It Actually Take to Find a Document?

April 8th, 2021 by Garrett Hollander

How Fast Does Your AdWords Data Update? Find Out

Let’s track the timeline of responses over the last twenty years… 2001 IDC reports that workers who manage, create, or edit documents for a company were spending up to 2.5 hours per day searching for what...

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Posted in: Document Management

HR Process Automation with Function4

April 5th, 2021 by Function4

HR Automation

Given the amount of information human resource departments are required to manage and secure, it is reasonable that these HR processes can become difficult to organize. Information management solutions provide tools that can assist in streamlining...

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Posted in: Document Management, Automation

How to Reduce Careless Employee Printing

April 1st, 2021 by Jason Callahan

office printing statistics

While I don’t want to get down on employees (after all, I’m an employee myself), it’s no secret that their printing habits can be kind of, well, careless. The average worker prints about 34 pages a day, yet 17% of those pages go unused. Close to...

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Posted in: Document Management

Printing for Businesses with Multiple Locations

March 30th, 2021 by Brian Wistisen

How to Optimize for Multiple Locations

Print servers are the go-to choice when it comes to a corporate printing infrastructure. Conventional direct IP printing is different than server printing. With direct IP, printers are managed on a workstation-by-workstation basis. Print...

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Posted in: Document Management, Business Technology

What Causes Slow Network Printing?

March 25th, 2021 by Chris Summerhays

Extremely slow internet on PC, other PC's on network work fine - SuperTechman

When your network printer is slow to respond, you might find yourself wondering what causes slow network printing. This is a common scenario. Here are a few established workarounds for slow network printing. How to fix slow network printing...

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Posted in: Document Management

What is a Document Management System? And Why is it Useful?

March 24th, 2021 by Garrett Hollander

Document Management System for smart ID credentials

What is a Document Management System (DMS)? What is a document management system? Put simply, a document management system is an automated business software solution used to organize, secure, store, capture, digitize, and tag business files....

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Posted in: Document Management, Business Technology

Be Ahead of the Game: Give Your IT Department Tools to Encourage Innovation

March 17th, 2021 by Jacob Eskelsen

Innovate Or Die: The Cost Of Not Doing Anything

As much as some folks like to brag about their ability to multitask, we all know by now that multitasking just isn’t efficient. Our brains prefer to focus on a single task rather than be pulled in different directions. That applies to IT departments...

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Posted in: Document Management

3 Common Security Mistakes When It Comes to Printing in Federal Organizations

March 16th, 2021 by Steve Kelley

Technician getting stressed over server maintenance in server room

In 2019, the online training platform Skillbox sent a rogue print job to unsecured network printers. To do that, they relied on a search tool called Shodan that discovers vulnerable Internet-connected devices. It was the very same tool that a prankster...

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Posted in: Cybersecurity, Document Management

Are Your Current Print Management Practices Future Proof?

March 11th, 2021 by Tom Darnall

Print Manager for Business and Education | Print Management Solution

When planning their enterprise print management strategies, most organizations try to take a long-term view. They look to purchase cost-sensitive workhorse printers for their fleet and printer management solutions that will support and integrate...

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Posted in: Document Management

Print Server versus Service Client: What’s the Difference?

February 23rd, 2021 by Tom Darnall

mobile-2-print-img

At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...

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Posted in: Document Management, Business Technology

4 Avoidable Stresses of Working with Business Documents

February 11th, 2021 by Wendy Seykens

Frustrated man

The following article is a guest post by Wendy Seykens, Marketing and Communications Coordinator with M-Files partner BMconsultants. This year has become the year of virtual meetings — where we all convene together to discuss business. An hour here,...

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Posted in: Document Management

How to Approach The Future of Document Management

January 8th, 2021 by Max Queen

If you're adding a document management strategy to your business, it's important to realize that it won't be a one-step process. You'll need to decide which department could see the most immediate benefits and also understand that company-wide deployment...

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Posted in: Document Management, Automation

As COVID Fuels P2P & O2C Digital Transformation, Esker is Perceived as a Unicorn

November 17th, 2020 by Daniel Reeve

COVID Fuels P2P and O2C SaaS Platforms Digital Transformation

There’s a big focus on digital transformation across the entire enterprise. In fact, Information Age calls out that 47% of CIO’s are seeing an increase in the pace of transformation. CFO’s are sharing that they need to protect their organizations and...

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Posted in: Document Management

Document Management Improves Critical Business Processes

March 4th, 2019 by Function4

collaboration-documents

No matter what type of business you're in, managing information requires a good portion of your team's time. A robust document management solution can replace ad hoc strategies that take too much time and don't work well in today's information-saturated...

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Posted in: Document Management

Why Your Business Needs a Mobile Device Management Solution

February 27th, 2019 by Function4

mobile device management

If your employees have been using mobile devices for work with no apparent consequences for your organization, should you still consider a mobile device management solution? The answer is yes, especially given the security vulnerabilities widespread...

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Posted in: Document Management

3 Ways to Become More Efficient with Document Management

February 11th, 2019 by Function4

team document management

Is your organization 20% less efficient than it could be? It is if you're tied to paper-based business processes. From losing track of critical documents to essential processes that take far longer than they should, a paper-dependent office is a productivity...

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Posted in: Document Management

Do You Need a Mobile Device Management Solution?

January 21st, 2019 by Function4

Employees on mobile devices

The 21st century has already seen some astonishing advances in the technology sector, with new opportunities coming so fast that many businesses struggle to stay on top of changes. Mobile device management is one technology solution your organization...

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Posted in: Document Management, Business Technology

3 High-Value Document Management Benefits

January 7th, 2019 by Function4

Document Management

We've all experienced the frustration of trying to locate a lost document. Sometimes lost paperwork is just a hassle, but when a critical business document can't be found, the stakes may be much higher. Here's how a document management system can make...

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Posted in: Document Management

Get These Four Benefits with Document Management

December 10th, 2018 by Function4

Document Management

A great document management solution can speed up your existing business processes, with time savings as high as 40% to 75% depending on your current processes. Since time is still money, you can count on some significant improvements to your bottom...

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Posted in: Document Management

Tips for How to Approach Your Document Management Transition

November 5th, 2018 by Function4

If you're adding a document management strategy to your business, it's important to realize that it won't be a one-step process. You'll need to decide which department could see the most immediate benefits and also understand that company-wide deployment...

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Posted in: Document Management, Automation

Banish Paper Clutter With Document Management

October 15th, 2018 by Function4

document management desk laptop

Look around your office and make a mental list of the things that bother you the most. For many people, it's paper clutter, lack of space, and constant reminders of how behind they are that causes the most frustration. Moving to a roomier office may...

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Posted in: Document Management

Do You Need a Mobile Device Management Partner?

October 1st, 2018 by Function4

laptop in use

Personal mobile device usage is now so prevalent in company work environments that few question the practice. As more and more BYOD employees enter the workplace, Mobile Device Management professionals provide a wide variety of services to protect confidential...

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Posted in: Document Management, Business Technology

Choosing Managed IT Services for Healthcare

September 24th, 2018 by Function4

nurse cloud secure

Is your healthcare facility in the process of choosing a Managed IT Services provider? Well, there's a lot to take into consideration. From the level of support to specific services, it's critical to do some advanced research and take your time before...

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Posted in: Document Management

3 Essential Protections Provided Through Document Management

September 17th, 2018 by Function4

document management

While most efforts to protect information have to do with stopping outside intruders and malicious attacks, information is vulnerable from the inside as well. Is yours protected? Protection Through Your Document Management System Document management...

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Posted in: Document Management

Slash Your Paper Storage Costs with Document Management

August 13th, 2018 by Function4

digital document storage

Are rising operating costs putting a dent in your ability to grow your business? You're not alone, but a growing number of companies have found a way to reduce how much they spend on day-to-day operations. The High Cost of Storing Paper Those filing...

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Posted in: Document Management

Accomplish More with a Document Management System

July 16th, 2018 by Function4

document management

Fitting more hours into a day is impossible. However, by working smarter, we can almost always fit more tasks into the day's available hours. One of the most effective ways to get more from your day is through technology. Work Smarter By leveraging the...

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Posted in: Document Management, Automation

Data Security with Document Management

June 18th, 2018 by Function4

document management

If you're worried about data security (and who isn't these days?), a document management system can give you the peace of mind you're seeking. Document management also increases efficiency, saves time, and reduces operating costs. When added to the built-in...

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Posted in: Document Management

3 Processes Streamlined by Document Management

May 7th, 2018 by Function4

Document Management

Document management can help your company in countless ways. It saves time, money, and stress, all by streamlining and strengthening the ways you deal with paper—but that's a pretty general statement, isn't it? Today we'll look at three specific...

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Posted in: Document Management