Blog
September 18th, 2023 by Function4
Have you ever sent an urgent email and, seconds later, realized you attached the wrong document? Imagine the same scenario, but this time, it's a vital contract sent to your biggest client. We've all been there—fumbling through disorganized files...
Posted in: Document Management
July 3rd, 2023 by Function4
In today's fast-paced business environment, managing printing costs has become a significant concern for organizations of all sizes. From small businesses to large corporations, optimizing printing resources while reducing expenses is...
Posted in: Document Management
May 8th, 2023 by Ed Hoffmann
Mitigating your cyber risk by knowing these 5 tips could save you a whole lot of headaches. In today's digital age, cyber threats have become a major concern for businesses of all sizes. To protect themselves from potential losses due to cyber-attacks,...
Posted in: Cybersecurity, Document Management, Cyber Insurance Claims
April 12th, 2023 by Kevin Box
For businesses looking to optimize their document management process, the best document management software systems are those that provide automated workflows, enterprise search capabilities, and secure storage. Automated workflows allow documents to...
Posted in: Document Management, You Ask, Function4 Answers
March 17th, 2023 by Kevin Box
Printing is an essential tool for any business or home office, and connecting your printer to your computer can be a simple process. Here are the steps you can take to ensure your printer is connected and ready for use. Check your printer’s...
Posted in: Document Management, General, Managed Print Services, You Ask, Function4 Answers
March 17th, 2023 by Kevin Box
Installing a printer driver can be a daunting task, but with the right steps it can be done quickly and easily. To help you get started, here is a step-by-step guide on how to install a printer driver: First, you’ll need to locate the printer...
Posted in: Document Management, General, Managed Print Services, You Ask, Function4 Answers
March 15th, 2023 by Bill Patsouras
Leading MTSP Invited to Conference with Thought Leaders on Exceeding Customer Expectations Sugar Land, TX – Function4, a leading managed technology services provider (MTSP) was invited to attend and share their expertise with top industry organizations...
Posted in: Cybersecurity, Document Management, Business Technology, Phone Systems, General, Press Release, Managed Print Services, IT Services
August 18th, 2022 by Function4
A company's growth entails considerable documentation to keep track of all your spending and earnings along with what projects are being worked on and more. Imagine a growing company with an inefficient file management system that could...
Posted in: Document Management
January 17th, 2022 by Function4
Are you thinking of buying a new printer or copier for your business? Need to make an upgrade right away in the fastest time? Then make sure to read this post first as we share with you some of the most crucial things to consider when buying a copier...
Posted in: Document Management, Business Technology
January 3rd, 2022 by Function4
To manage a successful business, it is important to keep things well-organized. Though every business has unique organizational needs, how you store, track, and manage internal documents can significantly impact your business's operational efficiency....
Posted in: Document Management, Business Technology
August 30th, 2021 by Kevin Box
When it comes to your printer fleet, having more visibility to performance is critical. Knowing how much volume each printer is producing is valuable. Getting automatic toner fulfillment is more productive and efficient than having an employee order...
Posted in: Document Management
August 10th, 2021 by Joan Honig
If your existing processes are well documented, it’s relatively easy to transfer them into a digital environment using a document management system. Unfortunately, many organizations have poor or inaccurate documentation, which makes creating digital...
Posted in: Document Management
July 1st, 2021 by Tom Darnall
At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...
Posted in: Document Management
June 24th, 2021 by Chris Davidson
While it's absolutely true that a lot of your business processes are important, they also expose your organization to a wide range of potential issues that you may not even realize. Every manual process performed by one of your actual human...
Posted in: Document Management, Automation
May 27th, 2021 by Ed Bokuniewicz
So much has changed going into this year, but with that change comes the opportunity for businesses to reinvent themselves to better meet the needs of their customers. There is an ever-increasing shift from in-store to online shopping, which is...
Posted in: Document Management
May 25th, 2021 by Ed Bokuniewicz
Since 2008, the digital communications industry has been publicizing “Print is Dead.” This quote is an opinion and not fact based. It reminded me of the oft-quoted line by Mark Twain, the great American humorist, when he learned that a major American...
Posted in: Document Management
May 5th, 2021 by M-Files
How Much Time Does Your Staff Waste on Document Management Inefficiencies? Searching, finding, and managing documents and information is a challenge for staff in most companies and lots of working hours are wasted on it every single day. 46% say they...
Posted in: Document Management
April 12th, 2021 by Kevin Box
Let’s face it, managing printers isn’t glamorous, and all end-users genuinely care about is if they can print. If the answer is no, the end-user must find an alternative to fix the problem. This is a microcosm of why having a printer service organization...
Posted in: Document Management, Business Technology
April 8th, 2021 by Garrett Hollander
Let’s track the timeline of responses over the last twenty years… 2001 IDC reports that workers who manage, create, or edit documents for a company were spending up to 2.5 hours per day searching for what...
Posted in: Document Management
April 5th, 2021 by Function4
Given the amount of information human resource departments are required to manage and secure, it is reasonable that these HR processes can become difficult to organize. Information management solutions provide tools that can assist in streamlining...
Posted in: Document Management, Automation
April 1st, 2021 by Jason Callahan
While I don’t want to get down on employees (after all, I’m an employee myself), it’s no secret that their printing habits can be kind of, well, careless. The average worker prints about 34 pages a day, yet 17% of those pages go unused. Close to...
Posted in: Document Management
March 30th, 2021 by Brian Wistisen
Print servers are the go-to choice when it comes to a corporate printing infrastructure. Conventional direct IP printing is different than server printing. With direct IP, printers are managed on a workstation-by-workstation basis. Print...
Posted in: Document Management, Business Technology
March 25th, 2021 by Chris Summerhays
When your network printer is slow to respond, you might find yourself wondering what causes slow network printing. This is a common scenario. Here are a few established workarounds for slow network printing. How to fix slow network printing...
Posted in: Document Management
March 24th, 2021 by Garrett Hollander
What is a Document Management System (DMS)? What is a document management system? Put simply, a document management system is an automated business software solution used to organize, secure, store, capture, digitize, and tag business files....
Posted in: Document Management, Business Technology
March 17th, 2021 by Jacob Eskelsen
As much as some folks like to brag about their ability to multitask, we all know by now that multitasking just isn’t efficient. Our brains prefer to focus on a single task rather than be pulled in different directions. That applies to IT departments...
Posted in: Document Management
March 16th, 2021 by Steve Kelley
In 2019, the online training platform Skillbox sent a rogue print job to unsecured network printers. To do that, they relied on a search tool called Shodan that discovers vulnerable Internet-connected devices. It was the very same tool that a prankster...
Posted in: Cybersecurity, Document Management
March 11th, 2021 by Tom Darnall
When planning their enterprise print management strategies, most organizations try to take a long-term view. They look to purchase cost-sensitive workhorse printers for their fleet and printer management solutions that will support and integrate...
Posted in: Document Management
February 23rd, 2021 by Tom Darnall
At Function4, we have one overarching mission: to eliminate print servers. They’re a huge pain point for print environments of every shape and size, a resource vortex that devours time, money and effort with very little to show for it. IT departments...
Posted in: Document Management, Business Technology
February 11th, 2021 by Wendy Seykens
The following article is a guest post by Wendy Seykens, Marketing and Communications Coordinator with M-Files partner BMconsultants. This year has become the year of virtual meetings — where we all convene together to discuss business. An hour here,...
Posted in: Document Management
January 8th, 2021 by Max Queen
If you're adding a document management strategy to your business, it's important to realize that it won't be a one-step process. You'll need to decide which department could see the most immediate benefits and also understand that company-wide deployment...
Posted in: Document Management, Automation
November 17th, 2020 by Daniel Reeve
There’s a big focus on digital transformation across the entire enterprise. In fact, Information Age calls out that 47% of CIO’s are seeing an increase in the pace of transformation. CFO’s are sharing that they need to protect their organizations and...
Posted in: Document Management
March 4th, 2019 by Function4
No matter what type of business you're in, managing information requires a good portion of your team's time. A robust document management solution can replace ad hoc strategies that take too much time and don't work well in today's information-saturated...
Posted in: Document Management
February 27th, 2019 by Function4
If your employees have been using mobile devices for work with no apparent consequences for your organization, should you still consider a mobile device management solution? The answer is yes, especially given the security vulnerabilities widespread...
Posted in: Document Management
February 11th, 2019 by Function4
Is your organization 20% less efficient than it could be? It is if you're tied to paper-based business processes. From losing track of critical documents to essential processes that take far longer than they should, a paper-dependent office is a productivity...
Posted in: Document Management
January 21st, 2019 by Function4
The 21st century has already seen some astonishing advances in the technology sector, with new opportunities coming so fast that many businesses struggle to stay on top of changes. Mobile device management is one technology solution your organization...
Posted in: Document Management, Business Technology
January 7th, 2019 by Function4
We've all experienced the frustration of trying to locate a lost document. Sometimes lost paperwork is just a hassle, but when a critical business document can't be found, the stakes may be much higher. Here's how a document management system can make...
Posted in: Document Management
December 10th, 2018 by Function4
A great document management solution can speed up your existing business processes, with time savings as high as 40% to 75% depending on your current processes. Since time is still money, you can count on some significant improvements to your bottom...
Posted in: Document Management
November 5th, 2018 by Function4
If you're adding a document management strategy to your business, it's important to realize that it won't be a one-step process. You'll need to decide which department could see the most immediate benefits and also understand that company-wide deployment...
Posted in: Document Management, Automation
October 15th, 2018 by Function4
Look around your office and make a mental list of the things that bother you the most. For many people, it's paper clutter, lack of space, and constant reminders of how behind they are that causes the most frustration. Moving to a roomier office may...
Posted in: Document Management
October 1st, 2018 by Function4
Personal mobile device usage is now so prevalent in company work environments that few question the practice. As more and more BYOD employees enter the workplace, Mobile Device Management professionals provide a wide variety of services to protect confidential...
Posted in: Document Management, Business Technology
September 24th, 2018 by Function4
Is your healthcare facility in the process of choosing a Managed IT Services provider? Well, there's a lot to take into consideration. From the level of support to specific services, it's critical to do some advanced research and take your time before...
Posted in: Document Management
September 17th, 2018 by Function4
While most efforts to protect information have to do with stopping outside intruders and malicious attacks, information is vulnerable from the inside as well. Is yours protected? Protection Through Your Document Management System Document management...
Posted in: Document Management
August 13th, 2018 by Function4
Are rising operating costs putting a dent in your ability to grow your business? You're not alone, but a growing number of companies have found a way to reduce how much they spend on day-to-day operations. The High Cost of Storing Paper Those filing...
Posted in: Document Management
July 16th, 2018 by Function4
Fitting more hours into a day is impossible. However, by working smarter, we can almost always fit more tasks into the day's available hours. One of the most effective ways to get more from your day is through technology. Work Smarter By leveraging the...
Posted in: Document Management, Automation
June 18th, 2018 by Function4
If you're worried about data security (and who isn't these days?), a document management system can give you the peace of mind you're seeking. Document management also increases efficiency, saves time, and reduces operating costs. When added to the built-in...
Posted in: Document Management
May 7th, 2018 by Function4
Document management can help your company in countless ways. It saves time, money, and stress, all by streamlining and strengthening the ways you deal with paper—but that's a pretty general statement, isn't it? Today we'll look at three specific...
Posted in: Document Management
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