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Articles by Function4

3 Ways Printers are Stealing Your Organizations Soul

January 30th, 2023 by Kevin Box

Printer on table

Those little benign printers in the corner of your office are huge money pits ready to steal your organizational soul at a moment’s notice. OK, I’m sorry my post-holiday, stressed out self, went a little overboard. However, that statement...

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Posted in: Managed Print Services

The Mysterious Case of a Cancelled Managed Print Services Agreement

January 23rd, 2023 by Kevin Box

A businessman scratching his head on a gray cloudy background

Function4 has a large client in the hotel and gaming industry located in Louisiana. This client recently hired a new Director of Information Technology, who came in wanting to do what most new Directors want to do - improve efficiencies and cut costs....

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Posted in: Managed Print Services

Remote Worker Printing and the New World of Work

December 27th, 2022 by Kevin Box

A modern desk setup with the words 'Remote Worker Printing' on the wall and 'And the New World of Work' on the computer screen

Prior to COVID, printer fleets were mostly hybrid, meaning organizations deployed both larger workgroup copiers in specific locations around their office to maximize employee usage with some select employees having a desktop printer on their desk. After...

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Posted in: Managed Print Services

The 3 Most Common Mistakes Organizations Make with Printers

December 18th, 2022 by Kevin Box

Person holding a mobile phone in front of a laptop.

Mistake No. 1 – Printer Buying is Decentralized Mistake No. 2 – Not Using a Data Collection Agent to Track Print Volumes Mistake No. 3 – A Lack of Concern with Printer Security Mistake No. 1: Printer Buying is Decentralized...

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Posted in: Managed Print Services

OEM vs. non-OEM Toners - Which One Should You Choose?

December 12th, 2022 by Kevin Box

Text saying 'Remanufacture or Compatible Vs. OEM Toner' over a steel grate.

There's a litany of ways to describe distinct types of toners: OEM, genuine, compatible, generic, remanufactured, refilled cartridges - the list goes on. However, have you ever determined which type is the best one to use? We will explore some of the...

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Posted in: Managed Print Services

3 Questions to Ask Before You Purchase a New Printer

December 5th, 2022 by Kevin Box

A businessman with his head inside of a printer lid

Let's face it, buying printers isn't glamorous. However, it's a purchasing decision that can pay dividends if done correctly. Below are three questions to ask when buying a new printer. Do I buy an enterprise-level device or an Over-the-Counter...

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Posted in: Managed Print Services

What is an Acceptable Turnaround Time for Copier Service?

November 27th, 2022 by Kevin Box

A lightbulb with text that says 'On-Time Service'

Last week, during a conversation with a potential new customer with Function4, the customer asked me what is our turnaround time for service calls. My answer was four hours depending on the time of the day the call was placed. She seemed shocked, so...

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Posted in: General, Managed Print Services

The Big Question: To Purchase or Lease Office Equipment

November 13th, 2022 by Function4

Accurio Press

One of the most important assets of any business is productivity, which means acquiring the right document flow equipment to handle the workload. However, with the most expensive office equipment, the printers/copiers can be acquired in two ways: to...

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Posted in: General, Managed Print Services

Why Print Management Software? A View From Outer Space

November 7th, 2022 by Kevin Box

A woman using a laptop with a rocket ship taking off from the keyboard

When Neil Armstrong stepped off the Apollo 11 Lunar Module as the first human to ever set foot on the Moon, and uttered his famous line, "That's one small step for man, one giant leap for mankind." He did so not knowing the impact it would have on future...

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Posted in: Managed Print Services

Managed Print Services and How it Helps Businesses

October 31st, 2022 by Function4

A business woman pressing a green 'Print' button on a white printer

Managed Print Services (MPS) is a comprehensive and integrated approach to optimizing and managing an organization's print infrastructure and print-related processes. MPS can help businesses save money, increase efficiency, and improve security. MPS...

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Posted in: Managed Print Services

3 Reasons Why Your Organization Should Have Print Management Software

October 30th, 2022 by Kevin Box

Why print management software ad.

Did you see the movie Money Ball? In the movie, the Athletics General Manager, Billy Beane uncovered a new and revolutionary way to manage a baseball team using anaylitics. He hired a Harvard Graduate and analytics expert, Paul DePodesta (Peter Brand...

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Posted in: Managed Print Services

How to Select a Print Partner

October 24th, 2022 by Christian Colasono

Meeting between 2 people discussing contracts.

Day-to-day use of paper, toner, and other supplies is an everyday part of many businesses. The technology that supports that supply chain may be another story. Now is the time to think about how you can bring efficiency and flexibility into how your...

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Posted in: Managed Print Services

3 Key Metrics in Choosing a Managed Print Services Partner

October 19th, 2022 by Kevin Box

A businessman and businesswoman standing by a printer with the words '3 Key Metrics in Choosing a Managed Print Services Partner overlaid.

If your organization is searching for a Managed Print Services partner, you're not alone. According to ResearchandMarkets.com, the global Managed Print Services Market size reached $38.7 Billion in 2021 and will be at $64.1 Billion by 2027, so a great...

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Posted in: Managed Print Services

In-House vs. Outsourced Printing

October 17th, 2022 by Paul Perez

A production print machine processing images of sunflowers.

For some organizations, print marketing is their primary avenue for distributing information to the public. Though digital marketing has unleashed new marketing methods such as SMS, Email, and Social-Media, print still plays a large role, and its effectiveness...

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Posted in: Managed Print Services

What Type of Label Printer Is Right For your Organization?

September 25th, 2022 by Jason Andrews

Label printer.

My customers often call me inquiring about label printing, and one of the first questions I typically ask them is: "Will you be using a direct thermal or a thermal transfer printer?" Most inexperienced users have no idea what the difference...

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Posted in: Managed Print Services

Why Are Toner Prices So Outrageous?

September 12th, 2022 by Kevin Box

Different colors of toner

Did you know that toner is the eighth most expensive liquid in the world according to Beyondtype1.org? According to a list published on the site, toner is just behind the cost of Insulin and Mercury at $2,700 per gallon. Most organizations buy HP...

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Posted in: Managed Print Services

6 Ways to Ensure Your Printer Fleet is Hack Proof

August 29th, 2022 by Kevin Box

Two Co-Workers looking at a computer monitor

Your organization is continuously creating confidential, valuable data that's critical to it running optimally and efficiently in real-time. And you're probably using multiple security methods–including authentication, encryption, and monitoring–to...

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Posted in: Cybersecurity, Managed Print Services

What Total Cost of Ownership (TCO) Reveals About Disposable Printers

August 24th, 2022 by Kevin Box

A report showing pie charts sitting in a white printer tray

My father was a small-town Justice of the Peace in rural Louisiana and if you ever opened the closet in his office, you would find his black robe on the left, crammed against the side of the closet and the rest of the closet occupied by stacks of...

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Posted in: Managed Print Services

MPS and Print Management Insights

August 15th, 2022 by Kevin Box

Print Management Insights - Powered by Function4

Insights in the Managed Print Services and Print Management Software Space Over the last two plus years, the Print Management industry has been hit hard by a global pandemic, supply chain issues, and a lack of hardware inventory due to chip shortages....

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Posted in: Managed Print Services

The High Costs of Toner Got You Down?

August 8th, 2022 by Kevin Box

A flow chart showing the benefits of Function4's Managed Print Services

Why Buying Retail Toner Is Insane, and Other Reasons to Have a Managed Print Services Agreement in Place In past discussions with organizations, I've come across a great deal of IT Managers and Administrators who often fail to fully understand...

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Posted in: Managed Print Services

Function4 serves Houston, Beaumont, Paris, and the surrounding areas.