Print Management

Print Management Software Solutions

Embrace efficiency and security with Function4’s Print Management Software Solutions, designed to streamline your printing operations while reducing costs and enhancing security. Our comprehensive solutions provide control over your entire print environment, from user authentication and job accounting to secure document release and device management. Whether you operate a small business or a large corporation, our software ensures that every print job is managed efficiently, with robust tracking and reporting tools to optimize usage and monitor costs effectively.

Printer Migration

  • Migration tool copies printer objects & drivers from print servers into Admin Console
  • CSV uploader mass imports any unmanaged direct IP printers
  • Workstation Client silently converts Windows shared printers into direct IP
  • Workstation Client assumes management of all printer objects

Deployment

  • Configure printer objects to deploy by AD, IDP Services, hostname and/or location
  • Client checks in for new printer deployments and/or updates
  • Client receives & configures changes on the workstation
  • End users find and install additional printers using the self service printer installation portal. Click below to see it in action

Benefits

  • Eliminate Print Servers
  • Mobile, BYOD & Guest Printing
  • Printer and Driver Management
  • Secure Release Printing

Management

  • Support native drivers from any printer manufacturer
  • Manage deployment settings for Windows, Mac, Linux, & Chromebook users
  • Centrally manage printer object attributes such as name, IP address, drivers & profiles
  • Create new printer objects & update existing objects as needed

Print

  • Centrally manage printer objects and profile settings in the Admin Console
  • Workstation Client checks in with Admin Console and checks for updates
  • Deliver updates and install any new drivers directly on user endpoints
  • Spool print jobs on user endpoints and send directly to printers
Self Service Printer installation
Available Whitepaper

Print Management Applications

Use our Print Management Applications to secure your print environment. Many companies do not have a controlled print environment. That means they do not have insight into how much they are spending or how that sensitive information is being secured. Our Print Management Applications can secure your environment while reducing cost.

EASY PRINTING

Enable printing that just works on every platform.

PaperCut MF fits in with your print environment, not the other way around. Configure things exactly to your liking, and we’ll make sure the printing part simply happens, every single time.

CONVENIENT PRINT RELEASE

Print to one queue and pick up at any printer with the simple ‘tap and release’ workflow powered by Find-Me printing.

MOBILE & BYOD PRINTING

Managed and BYOD systems are all covered. Print from Chromebooks, Android, macOS, iOS, and Windows devices.

AUTOMATED PRINT QUEUES

Push the right print queues and printer drivers to roaming users no matter where they go, all automatically.

Texas Heart Institute Hardware, Software & Managed Print Solution

THI faced a multitude of challenges with their existing print setup before contracting with Function4. An existing national service contract through a greater partnership with St. Luke’s Hospital network was not living up to service expectations, and THI was unable to receive the support they needed in a timely manner, if at all. Because different departments within THI were operating off different grants and donations, they were buying their own hardware and software, which resulted in a massive variation of equipment models and manufacturers across the board, as well as multiple invoices on different schedules.

In addition, the usability of THI’s existing equipment was a struggle for end-users. Scanning was the most highly performed task among employees, and documents were typically being scanned to a small number of recipients. However, to find the intended recipient, users had to hunt and peck through an entire roster of THI employees to find the proper address.

Finally, document waste was high due to an influx of unclaimed print jobs that ended up in the trash.

Read Case Study

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Print Management FAQs

What is print management software?
Print management software helps organizations control and manage their printing devices and processes. It provides tools for user authentication, cost accounting, secure document release, and detailed reporting to improve the efficiency and security of the printing environment.
How can print management software benefit my organization?
Implementing print management software can significantly reduce your printing costs by eliminating unnecessary prints, optimizing device use, and managing supply consumption. Additionally, it enhances security through authentication protocols and secure print release functions, protecting sensitive information and ensuring compliance with data protection regulations.
What features should I look for in print management software?
Key features to consider include user authentication, secure print release, cost tracking, device management, and compatibility with your existing printers and network infrastructure. Advanced features like mobile printing support and integration with enterprise systems can further enhance functionality.
Can print management software help in reducing environmental impact?
Yes, print management software plays a crucial role in promoting sustainability by reducing paper waste, optimizing energy use, and managing consumable supplies more efficiently. These features help organizations meet their environmental objectives and reduce their carbon footprint.
How does Function4 support the deployment and maintenance of print management software?
Function4 provides full support for the deployment and ongoing maintenance of print management software, including installation, configuration, training, and technical support. We ensure that the software integrates seamlessly with your IT environment and meets your specific operational needs.
Can print management solutions be customized for different business sizes?
Absolutely. Function4’s print management solutions are scalable and can be customized to fit the needs of any business size—from small offices to large enterprises with multiple locations. We tailor our solutions to meet your specific requirements, ensuring optimal performance and efficiency.